Intellectual Property Legal Assistant

This range is provided by Lance Soft, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$30.00/hr - $33.57/hr

Direct message the job poster from Lance Soft, Inc.

Job Title:
Intellectual Property Operations Assistant

Location:
Summit NJ 07901

Duration: 10/01/2025 to 09/30/2027

Part-time

8 hours, 3 days a week (preferably Tues, Wed, Thurs)

Ability to work at Summit, NJ location at least one day per week.

Description:

• The IP Operations Assistant role is designed for an experienced, proactive, and self-starting individual seeking to work in a supportive and team-oriented setting.
• The position focuses on assisting with trademark data review, verification, and related administrative tasks, requiring interaction with in-house and outside counsel as well as business teams.

Key Responsibilities:

• Interpret trademark correspondence to identify data entry errors and resolve inquiries from outside counsel.
• Manage trademark assignment and chain of title changes, including communication with outside counsel.
• Verify details of Powers of Attorney (POA), assignments, and related documents, preparing them for attorney signature, notarization, and legalization.
• Support the IP Operations Manager in departmental projects such as organizing POAs, running reports, and data verification.
• Assist with overflow projects and provide backup during team members' absences.

Job Requirements:

• Minimum of three years of trademark experience, particularly with trademark assignments and chain of title changes.
• Preferred but not required:
  New Jersey Notary certification.
• Strong organizational, teamwork, and time management skills with attention to detail and problem‑solving abilities.
• Experience handling high‑volume, complex data with the ability to multitask and work under pressure.
• Proficiency in Excel (including advanced data analysis and manipulation such as pivot tables), Microsoft Outlook, and Adobe Acrobat.
• Proven ability to manage projects independently while providing clear updates to the IP Operations Manager.
• Required proficiency in trademark IPMS databases, preferably Memotech.
• Understanding of trademark law sufficient to perform duties with minimal supervision.
• Comfortable using information technology and document management tools.
• Strong written and verbal communication skills, capable of effective interaction at all company management levels.

• Associate

• Part-time

• Legal

• Legal Services