Bookkeeper; Part-Time

Job Title

Bookkeeper

We are seeking a detail-oriented and experienced Bookkeeper to manage accounts receivable and payable, banking and credit card transactions, payroll and benefits administration, and month-end and year-end financial reporting. The ideal candidate will have extensive experience with Quick Books and a strong understanding of general accounting functions.

• Prepare and issue accurate client invoices based on approved hours, fees, and job costs.
• Enter employee timesheet hours to support client billing.
• Run monthly hours and billing reports to ensure timely invoicing.
• Prepare internal invoices related to client fees and job costs.
• Record and post client cash receipts and bank transfers into Quick Books.
• Maintain organized hard-copy and electronic records of client payments.
• Enter and process vendor invoices in Quick Books.
• Manage vendor payments through online bill pay and manual check processing.
• Create, issue, and distribute checks as required.
• Ensure timely and accurate payment of vendor obligations.
• Classify and record all bank and credit card transactions in Quick Books.
• Allocate credit card charges between job costs and office expenses.
• Process and record bank transfers and rent payments.
• Maintain accurate transaction coding to support financial reporting.
• Post payroll transactions into Quick Books.
• Administer and process 401(k) contributions through Empower for each payroll cycle.
• Reconcile all bank and credit card accounts on a monthly basis.
• Prepare and distribute monthly financial reports.
• Review and maintain supporting financial spreadsheets, including client fee and escrow balance reports.
• Review cash-basis profit and loss statements in advance of year-end to support tax planning.
• Prepare and provide financial statements and supporting documentation to the tax preparer.

• 5+ years of bookkeeping experience.
• 5+ years of Quick Books experience.
• Strong understanding of accounts receivable, accounts payable, and bank reconciliations.
• Experience with general accounting functions.
• High attention to detail with strong organizational and documentation skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with spreadsheets and financial reporting tools.
• Strong communication skills and ability to work independently.

• Experience in the construction industry or similar is heavily preferred.
• Experience in smaller companies with Quick Books and bookkeeping experience is also considered.
• Familiarity with month-end, invoicing, and reporting processes.

This is a part-time position requiring 20-25 hours per week. The schedule is flexible, ideally from Monday to Thursday.

This is a Contract position based out of Summit, NJ.

The pay range for this position is $25.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Summit,NJ.

This position is anticipated to close on Mar 9, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.