Account Payable

Accounts Payable Specialist – Argo Community High School

Business Manager is the immediate supervisor. Classification: 12‑Month Employee.

Chicago, IL

Full‑time, Entry level

7:30 AM – 3:30 PM

Regionally competitive salary range of $65,000 – $80,000, based on experience, and available benefits packages.

• Distribute copies of invoices to various departments for approval via Docu Sign and Direct Face‑to‑Face meetings; invoices prepared one week in advance of each monthly Board of Education meeting on various vouchers.
• Enter all invoices into accounts payable system and balance batch for monthly payment processing; verify no duplicate invoices for payment.
• Prepare monthly Accounts Payable report for Board of Education approval prior to releasing any payments.
• Process Imprest check requests as submitted and approved by the Business Manager for payment; prepare monthly board report for approval of checks issued.
• Maintain organized backup for all accounts payable and Imprest account transactions.
• Prepare monthly bank reconciliation for the Imprest and Flex Spending account by the 15th of each month and submit to the Business Manager for review.
• Print and distribute budget and expense reports for departments monthly and upon request.
• Prepare and distribute IRS 1099s for non‑employees by Jan. 31.
• Serve as backup for Accounts Receivable when needed.
• Assist the Business Manager with annual budget preparation, grant expenditure and state claim report filing.
• Assist with preparation and bidding of services, products, etc., including public notice, specifications, scheduling, and evaluating proposals.
• Assist in assembling the entire monthly statement of p‑cards.
• Responsible for publication of annual required notices for budget, property tax levy, bids, etc.
• Manage key assignment, requests and electronic card access process for all employees through facility work order system.
• Demonstrate a commitment to continuous professional development.
• Work with all District personnel to provide harmonious operation of the school district.
• Other duties as assigned by the Business Manager.

• Excellent organization, operational, administrative, and interpersonal skills.
• Experience and knowledge of office computer software operations, accounting/bookkeeping.
• High school diploma or GED.
• Ability to relate both written and verbally to students, parents, visitors, and staff.
• Physical ability to meet job requirements.