Office Administrator

Overview

A well established, global manufacturing company in SW Houston is seeking an Office Administrator to join their growing team. This person will wear many hats and be a key component in ensuring the business runs smoothly by managing a wide variety of administrative duties.

Location: SW Houston - Onsite

• Maintain accurate inventory records and quality certifications in compliance with company procedures.
• Prepare, issue, and track purchase orders, confirmations, receiving reports, vendor invoices, and payments.
• Arrange domestic and international shipments, ensuring alignment with purchase orders and providing shipment notifications to customers.
• Maintain working knowledge of export documentation requirements; secure export licenses when required and prepare customs packets for international clients.
• Manage customer invoicing, accounts receivable, and payment processing.
• Oversee company insurance policy renewals and serve as primary contact for external providers of accounting, payroll, and employee benefits, review and process expense reports.
• Monitor and coordinate maintenance of company facilities, warehouses, office equipment, and supply inventories.
• Partner with Senior Management to coordinate trade show participation, manage marketing material orders, and support updates to the company website and social media platforms.

• 10+ years of administrative or office management experience within a small office environment.
• Bachelor's degree preferred
• Excellent written and verbal communication skills
• Must have solid working knowledge of Quick Books and MS Excel.
• Detail oriented and ability to work independently and in a team environment.
• Basic understanding of bookkeeping procedures.

• Associate

• Full-time

• Administrative and Accounting/Auditing

• Manufacturing