Small Business Development Center Administrative Assistant; PT

Part-time Support Staff

Hybrid Option:
Yes

Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.

Your future starts here – join us today!

This position is responsible to the Small Business Development Center Manager and provides administrative, coordination, and operational support to the SBDC team, including the SBDC Coordinator, advisors, and instructors. The position assists with scheduling, client intake and referrals, communications, data management, and supports compliance‑related administrative processes required by the SBDC program. This role also facilitates business procedures with other departments and enhances the image of the department and the College through effective public relations and community engagement.

• Serve as receptionist/answer SBDC telephone calls, send faxes and maintain a log regarding e‑mail contacts from clients.
• Manage confidential client information and records, including intake forms, client correspondence, evaluations, and documentation required for SBDC reporting.
• Assist with marketing and outreach activities, including preparing the SBDC e‑newsletter and posting regular content on SBDC social media platforms to promote workshops, programs, success stories, and events.
• Prepare necessary materials for SBDC seminars and public speaking events.
• Type, proofread correspondence, and copy materials.
• Assist with the maintenance of necessary records/files relating to: seminar offerings/seminar outlines; books, materials and media; client records/correspondence by company; and the department database.
• Maintain regular and professional communication with SBDC advisors, instructors, vendors, SBDC Network and college departments.
• Maintain and update client records and communication lists in SBDC systems, ensuring accuracy, consistency, and compliance with reporting requirements.
• Assist with registration information for individuals or companies as needed.
• Maintain office files and supplies.
• Process accounts payable activities, including preparing and submitting payment requests, requisitions, and supporting documentation for the SBDC team, advisors, instructors, and vendors, in coordination with internal college departments and following established deadlines and procedures.
• Perform other duties as may be assigned.

• High school diploma or equivalent.
• Two years’ related secretarial experience.
• Bilingual in Spanish/English, required.
• Working knowledge of Windows and Microsoft Office Suite.
• Good communication and human relations skills.
• Basic accounts payable or administrative financial processing experience.

Social media Posting Experience Preferred.

Please attach the following documents when applying:

• Cover Letter-Yes
• Resume-Yes
• References-Yes (Can be provided at interview)
• Transcripts-Yes (Can be provided at interview)

References and transcripts for degrees earned for Associates or higher can be attached at the time of application. References and official transcripts for degrees for Associates or higher are required to be submitted during the background check process.

• req
  2088
• Grant Funded:
  Yes
• Minimum Starting Rate: 19.33 - 23.29
• Compensation Type:
  Hourly
• Compensation:
  The pay for this position will be determined by your experience, education, and qualifications.
• Work Schedule:
  
  8:30am to 1:30pm
• Work Hours:
  
  25 hours (max)
• Testing:
  No
• Targeted Hire Date: 4/6/2026
• Benefits:
  Click to See Benefits Page

EOE, including disability and veteran