Administrative Specialist Finance

Administrative Specialist Finance | Full-time Support Staff | Sugar Grove Campus |
Hybrid Option:
Yes

Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students.

Your future starts here – join us today!

• Serve as administrative specialist to the Assistant Vice President of Finance, the Director of Financial and Auxiliary Services, and Finance department.
• Maintain and verify vendor records, including new vendor creation, vendor application and updates, and document verification.
• Assist with preparation and filing of financial reporting, including college audit, tax levy, and college budget.
• Anticipate, coordinate, and process routine office transactions (travel arrangements, expense reports, creating/updating forms/templates, requisitions, monitor and order office supplies, mail distribution, etc.).
• Maintain and monitor all records pertaining to the responsibilities of the Finance department; assist with records management for the college.
• Process retirees medical billing and assist with annual data collection for valuation.
• Maintain calendars for the Finance administrators.
• Coordinate meetings, including communications, room scheduling, room set‑ups, and record minutes.
• Record and monitor time and attendance for the Finance department.
• Assist with processing transactions related to accounts receivable, accounts payable, and purchasing.
• Perform other duties as assigned.

• High school diploma or equivalent required; associate degree or additional financial accounting, administrative training and/or coursework preferred.
• Three years related administrative experience required.
• Aptitude for numbers and attention to detail required.
• Experience with Windows, Microsoft Word, Excel, electronic calendar and mail required. Experience with accounting software systems preferred.
• Ability to work independently with demonstrated ability to manage multiple competing tasks within the established deadlines.
• Excellent written and oral communication, organizational and human relations skills with the ability to handle sensitive issues, maintain confidentiality and communicate professionally.
• Proficiency in editing, proofreading, and protecting sensitive information.

• req
  2074
• Grant Funded:
  No
• Compensation Range: 20.83 - 25.10
• Compensation Type:
  Hourly
• Work Schedule:
  
  M-F 8 a.m.
  
  - 4:30 p.m.
• Work Hours:
  
  40 hours/week
• Targeted Hire Date: 3/2/2026
• Benefits:
  Click to See Benefits Page
• Special Instructions:
  References and transcripts may be uploaded to the application. References and official transcripts are required to be submitted during the background check process if selected.

EOE, including disability and veteran