Office Coordinator

Office Coordinator – The Davey Tree Expert Company

Company: The Davey Tree Expert Company
Location: Suffolk, VA
Work Site: On Site
Req : 219168

Position Overview: Pay scale $20.00/$24.00 hour depending on experience. Davey is one of America’s largest employee‑owned companies. We focus on the open exchange of ideas, community partnerships, safety, and client service, while leading horticultural and environmental services.

The Office Coordinator serves as the first point of contact for clients and the office, triaging needs and supporting all aspects of client experience.

• Coordinate incoming calls professionally
• Be the first point of contact and triage the needs of the clients and the office
• Field current and prospective client calls
• Proposal production and contract initiation
• Process employee time sheets
• Maintain various databases and spreadsheets
• Order and maintain office supplies
• Invoice, manage accounts receivable, and maintain files
• Assist with employee onboarding and guide the use of the employee data management system
• Handle client setup, file service reports, and distribute invoices
• Support third‑party billing systems and manage accounts receivable
• Participate in employee and professional development training
• Compile and maintain client, equipment, and business records
• Utilize office software effectively
• Manage and order office supplies
• Handle incoming and outgoing mail
• Collect data for the Production Report (PSR)
• Provide direct assistance to the manager

Qualifications:

• Minimum two years of experience in office processes and administration
• Outstanding telephone and communication skills
• Proficient in Microsoft Outlook, Word, and Excel
• Ability to meet deadlines with attention to detail and accuracy
• Expert organizational skills and ability to multi‑task
• Preferred: prior experience with CRM and SAP systems

Benefits:

• Group health plans*
• Short‑term and long‑term disability insurance*
• Life insurance*
• Paid parental leave
• 401(k) with up to a 4% company match**
• Employee Stock Purchase Plan: 15% discount
• Holidays and paid time off*
• Payroll savings plan*
• Charitable matching gift program*
• Employee referral bonus program*
• Employee educational scholarship
• Davey Family Scholarship
• 20% discount on all Davey services*
• Cell phone discounts*
• Vehicle purchase discount program*
• Plus, so much more!
• All listed benefits available to eligible employees on Day 1.

Accommodations: Reasonable accommodations will be made for employees with disabilities as required by law.

Contact: For assistance, contact  or call 1‑877‑411‑7601.

Employment Type: Permanent, Full Time

Travel Expectations: Up to 25%

EEO Statement: The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.

The Davey Tree Expert Company provides research‑driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one.