Colleague Care & HR Assistant

Overview

The Colleague Care & HR Assistant provides administrative support to the Colleague Care & HR team with day-to-day clerical, reception, and administrative functions and with special projects and events. The position also supports colleagues by promptly resolving questions and concerns.
Note This is a part-time position - 25 hours a week.

• Ensure overall performance and behaviors are consistent with Beckett Thermal Solutions’ Purpose Statement, Core Values, and Guiding Principles.
• Support the Colleague Care and HR team with the performance and completion of day-to-day administrative and clerical tasks and with special events or projects.
• Assist colleagues with inquiries and seek to achieve a prompt resolution to their concerns.
• Maintain a welcoming environment by warmly greeting, announcing, and assisting visitors.
• Collect, verify, and submit human resources, timekeeping, and payroll forms.
• Review and process time and attendance for production colleagues on the timekeeping system.
• Maintain and order office supplies and snacks and submit expenses and receipts through accounts payable system.
• Support the recruitment, pre-screening, interviewing, and on-boarding of new colleagues as needed.
• Establish priorities for managing own work while staying on a focused, efficient path for achieving results.
• Perform other duties as assigned.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the colleague. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

• High School Diploma or GED.

• 1-4 years of experience in a Human Resources Assistant or Administrative Assistant position preferred.

• General knowledge and intermediate experience using Microsoft products, including Word, Excel, PowerPoint, Outlook, and Teams. Ability to learn and use new software programs quickly and efficiently.
• Familiarity with use of business phone systems, copiers, fax machines, computers and printers.
• Basic understanding or knowledge of fundamental aspects of human resources preferred.

• Ability to maintain strict confidentiality of colleague information, issues, and data.
• Ability to remain calm and cordial in difficult situations or interactions.
• Ability to solve practical problems and deal with situations where limited standardization exists.
• Ability to handle multiple priorities through consistent interruptions in a fast-paced environment.
• Demonstrates urgency in resolution of issues or requests and with following through on assigned work.

While performing the duties of this position, the colleague is frequently required to sit and talk or hear others in person, virtually, or by phone. The colleague is also frequently required to stand; walk; sit; use hands to finger, grasp, handle, or feel objects; and reach with hands and arms. The colleague must occasionally lift or move equipment, office products, or supplies weighing up to 20 pounds.

Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception and the ability to adjust focus.

This position typically works in an open-office environment with regular or consistent interruptions or noise. The colleague is not substantially exposed to adverse environmental conditions.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.