Office Manager

Location: Henley in Arden

Office Manager – Part-Time

We have been exclusively retained by a fast-growing and prestigious client on the lookout for a proactive Office Manager to join their offices in Warwickshire.

This is a dynamic and diverse role that involves providing invaluable administrative support for the Managing Director, Finance Director and wider team. A typical work week for this Office Manager will be 25 hours a week, Monday to Friday, 9am – 2:30pm.

Key Responsibilities:

General:

* Diary Management:
Ensuring efficient scheduling and coordination of appointments. Producing weekly Team Movement Sheet and distributing to Team.

* Email Inbox Management:
Keeping communication flowing seamlessly. Responsible for generic ‘enquiries’ email account and forwarding to relevant Team Members.

* Meeting Organisation:
Preparing meeting rooms, meeting papers, lunch and transport, contributing to successful gatherings.

* Event Coordination:
Organising hospitality and social events to foster a positive work environment.

* Personal Errands:
Providing essential assistance to the Managing Director, Finance Director and wider Team, making their day more manageable.

* Corporate Event Booking:
Arranging corporate events and entertaining, including transport and accommodation, enhancing the company's reputation.

* Office Equipment:
Responsible for Laptops/Computers, Photocopiers/Printers, Telephones. Raising issues with equipment suppliers for quick resolution.

* PR: to assist with PR and website management.

* Office:
Restock and tidy kitchen area daily ensuring a high level of cleanliness and hygiene is adopted. Ensure Meeting Rooms are always tidy throughout the day.

Office Management:

* Office Management:
Maintaining a well-organised and well stocked environment including stationery, Brochures, Business Cards and refreshments

* Procurement:
Take ownership of all Supplier Contracts to include Phones/Internet, Plumbing, Air Conditioning, EV Charge points, Office Plants, Confidential Waste, Cleaning/ Maintenance of Office Buildings and Grounds, Hygiene Products, Waste and Recycling, Fire Extinguishers, Fire Alarms, Security Alarm, Employers Liability Insurance, Exterior lighting and signage

* Co-ordinate repairs and timely servicing of all office equipment to ensure compliance is met

Finance Duties:

* Receive and input all invoices into Sage Accounting system

* Check all invoices within budget parameters

* Set up fortnightly BACS payments within online banking portal

* Maintain project spend updates

Health and Safety:

* Office:
Annual PAT Testing

* First Aid:
You will be First Aid qualified (training arranged if required) with responsibility for First Aid supplies/defibrillator and recording any incidents

* Inspection:
Inspect Offices regularly for any hazards and rectify

* Policy:
Health & Safety Policy – to be issued annually

* Health and Safety Executive:
Ensure Offices are HS&E compliant HS&E Poster must be displayed within Office

* DSE:
Annual DSE assessment for all Team Members

* Health & Safety Policy Statement:
To be reviewed, signed, dated and filed (hard copy and soft copy) annually

* Contact Details:
All Team Members to complete an annual Emergency Contact Form

As such we would like you to have:

* Exceptional Communication

Skills:

Proficiency in both written and spoken English

* Organisational Prowess: A talent for multitasking and meticulous attention to detail

* Finance Tasks:
High level of numeracy with intermediate spreadsheet experience

* Prior

Experience:

A background in administrative or PA roles

* Team Player Attitude: A collaborative spirit that enhances team cohesion

By applying for this position, you authorise Auctoro Recruitment to hold your personal details on file for use in finding you a suitable position. Auctoro Recruitment will never transfer your information to a third party without your prior consent