Corporate Legal, Treasury & Compliance Specialist

Position Summary

• Required Experience:
  
  10+ years of administrative/paralegal experience
• Education:
  
  High School Diploma or GED required. Bachelors in Business or Legal studies would be preferred.

• Monitor daily cash balances across all bank accounts. Initiate cash transfers to ensure adequate liquidity. Maintain cash positioning reports. Initiate wire transfers, ACH transactions, and treasury payments. Reconcile treasury transactions and resolve banking discrepancies.
• Forecast short- and long‑term cash flow needs.
• Manage bank account administration (open/close accounts, maintain signers).
• Maintain relationships with banking partners and service providers.

• Preparation of state and local tax filings including sales, personal property, gross receipts, and franchise taxes on a monthly, quarterly, and annual basis. Work closely with accounting teams to reconcile tax accounts on a monthly basis. Assist in preparation and tracking of estimated tax payments and extensions.
• Maintain and organize tax documentation and work papers for audits and compliance.
• Assist with gathering information for state and local tax audits and responding to notices from taxing authorities.

• Maintain corporate records, minute books, organizational documents, and compliance calendars. Draft board and shareholder resolutions, meeting minutes, and related documentation.
• Track annual reports, business licenses, and other compliance deadlines; coordinate required filings. Assist with filings related to state registrations, regulatory disclosures, and compliance certifications.
• Review, and revise standard agreements (NDAs, vendor agreements, amendments, etc.) under attorney supervision.
• Maintain the contract management system and ensure accurate documentation. Monitor contract lifecycle milestones, renewals, and expirations. Coordinate signatures, approvals, and archival of completed contracts.
• Assist with drafting and editing corporate policies and standard operating procedures.
• Maintain litigation files and calendars. Assist with discovery tasks, hold notices, and coordination of document production as needed.
• Manage Executive schedules, travel, and meeting logistics. Handle administrative duties for Executive staff as requested.
• Support Company events and logistics (as needed).

• Manage and maintain all Concur system settings, including expense types, policies, workflows, approval paths, integrations with ERP/financial/payroll systems, and user permissions/workflows.
• Perform routine system audits to ensure data accuracy and policy alignment. Review flagged or exception transactions and escalate issues to management when needed. Ensure compliance with company travel & expense policies, IRS guidelines, and audit requirements (SOX). Analyze spending trends, policy violations, and user behavior.
• Implement and update expense policies within the system. Coordinate with IT or SAP Concur Support for system enhancements, releases, and troubleshooting.
• Provide Tier 2 support to employees and managers for system or transaction issues. Troubleshoot discrepancies, rejected expenses, credit card feed issues, and missing receipts.
• Administer corporate card issuance, activation, cancellation, and cardholder profiles.
• Monitor card feeds into Concur and investigate unmatched transactions. Reconcile corporate card data and ensure timely expense submission. Provide monthly journal entry to accounting for card and expense activity.
• Create training materials, job aids, quick guides, and step‑by‑step instructions. Conduct new‑hire and refresher training sessions for employees, managers, and approvers. Communicate system updates, policy changes, and best practices to users.
• Maintain knowledge of Concur best practices and industry standards.

• Management Responsibilities Level: Individual Contributor
• Physical Requirements:
  
  Office environment where individual will spend a majority of their time in front of a computer.
• Work Authorization:
  Legal authorization is required.
• Relocation Eligibility:
  None
• Travel:…