Residency Program Coordinator II

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Residency Program Coordinator II - Stony Brook Family & Preventive Medicine, UFPC

Location:

Stony Brook, NY

Schedule:

Full Time

Days/

Hours:

Monday - Friday; 8:30 AM - 5:00 PM

Pay: $28.68 - $35.83

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee. The above salary range (or hiring range) represents Stony Brook CPMP’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The Residency Program Coordinator II is responsible for the operational management of an accredited residency training program.

• Interpret and apply Accreditation Council for Graduate Medical Education (ACGME), other national accrediting agencies, and hospital policies to support compliance.
• Maintain ACGME Accreditation Data System (ADS).
• Prepare for and coordinate accreditation Self-Study and Site Visits.
• Provide administrative supervision, guidance, and support to residents.
• Maintain internal and national resident databases.
• Track and ensure trainee compliance with licensing and certifications.
• Manage the evaluative processes of the trainees, program, faculty, and rotations.
• Coordinate medical student and external resident rotations.
• Establish relationships and act as liaison to internal departments and affiliating hospitals, including Graduate Medical Education (GME) Office and Medical/House Staff Services Department. Maintain ongoing communications with GME Office regarding accreditation requirements for the trainee and program.
• Manage and coordinate internal reviews of the GME program.
• Manage and coordinate the program’s GME budget, including oversight of trainee travel and education allocations.
• Plan and oversee departmental events, including recruitment, orientation, graduation, faculty retreats, and various meetings.
• Monitor residents’ duty hours and operative/case experiences via regular review of data reports.
• Develop annual Residency Program Brochure and Annual Research Journal.
• Coordinate and monitor application information and documents through the Electronic Residency Application System.
• Coordinate the resident application review process.
• Attend monthly GME meetings and Residents Review Committee meetings.
• Assist with recruitment process, including ERAS, scheduling, catering and may include setting up interviews on a virtual format such as Zoom or Teams.
• Review monthly budget and expense reports and follow up on discrepancies.
• Process invoicing for program-related expenses.
• Participate in annual budgeting meeting to include documentation to justify additional funding.
• Prepare requested program surveys.
• Schedule trainees for credentialing courses such as PALS, NRP.
• Collect and maintain credentialing data and records, i.e. rotations, procedure logs, etc.
• Work with the GME Office to bring incoming trainees on staff, including collecting necessary documents and information for Human Resources.
• Provide accurate, timely trainee information and documentation required for promotion and termination of trainees.
• Maintain trainee permanent files.
• Serve as point person for trainee communications. Assist GME Office in dissemination of information, policies and communications with trainee.
• Coordinate and proctor in-training examinations semi-annually.
• Compile and submit reports to ACGME, American Board of Pediatrics, American Academy of Pediatrics, American Association of Medical Colleges, AMA, and other professional organizations as required.
• Other duties as assigned by management.

• Associate’s degree. In lieu of Associate’s degree, will accept two years (2) years of full-time experience in a residency program or in an academic healthcare setting.
• Four…