Administrative Assistant, Senior

Administrative Assistant, Senior

Location: Stony Brook, NY

Schedule: Full Time

Days/

Hours:

Monday - Friday; 8:30 AM - 5:00 PM

Pay: $25.27 - $31.58 per hour

This position requires the incumbent to provide administrative support to the Department. It is essential to ensure efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication.

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Act as liaison with other departments and outside agencies.
• Handle confidential information and maintain confidential files.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Make travel arrangements.
• Plan events and large gatherings.
• Prepare presentations.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Research issues as needed.
• Update and maintain databases.
• Work independently and within a team on special projects.
• Perform all other duties as assigned by management.

• Associate’s Degree, or two (2) years of administrative experience in lieu of a degree.
• Three (3) years of administrative experience.
• Excellent expressive and written communication skills.
• Highly organized and able to multi-task.
• Proficiency in Microsoft Office Word and Excel.

• Bachelor’s Degree in a related field.
• Administrative Assistant experience in a healthcare setting.
• Proficiency using Microsoft Office PowerPoint and Access.

The position is largely sedentary and requires the employee to remain stationary for a majority of the day. Additional physical demands will be outlined by management.

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation, and training.

CPMP expressly prohibits any form of workplace harassment based on any protected status. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.