Clerical Specialist - Medical Records

Join to apply for the Clerical Specialist I - Medical Records role at Stony Brook University

• Associate's degree (foreign equivalent or higher). In lieu of an Associate's degree, two (2) years of full-time experience working in a medical or administrative office setting may be considered.
• One (1) year of full-time experience working in a medical or administrative office setting.
• Experience with computer database systems and an electronic medical record system.

• Bachelor's degree (foreign equivalent or higher).
• Two (2) or more years of full-time experience working with medical records and database systems.
• Familiarity with medical terminology.
• Experience with data management.
• Experience performing quality assurance checks.
• Experience compiling data into reports.

The Clerical Specialist will work as part of a large clerical team to assist with a variety of administrative tasks for the WTC Health Program. Main areas that need clerical specialist support are:
Medical Records Management and Quality Assurance. Successful incumbent must have strong communication skills.

• Processing incoming and outgoing medical record requests to include processing payments.
• Managing incoming faxes using an electronic FAX system and routing to appropriate parties.
• Reviewing and scanning medical records.

• Data‑entry of medical information using a variety of systems.
• Reviewing medical data and tracking administrative processes through completion.
• Flagging urgent cases and communicating with appropriate teams.
• Compiling data for reports using spreadsheets and databases when required.

• Reviewing medical chart information using standard quality protocols to identify errors.
• Tracking errors and compiling data in databases.
• Managing databases and spreadsheets and providing reports to the supervisor.

• Processing incoming and outgoing mail, mailing bulk stock items to affiliate clinic, and mass mailing projects.

Other duties as assigned.

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non‑Exempt position, eligible for the overtime provisions of the FLSA.

The incumbent must be willing to work and travel between the Westbury and Commack clinic locations. Occasional evenings and Saturdays will be required.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

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Commack, NY $42,000.00–$47,000.00