Administrative Support Assistant; temporary - Health & Wellness

Administrative Support Assistant (temporary) – Employee Health & Wellness

At Stony Brook Medicine, the Administrative Support Assistant with the Employee Health & Wellness Department will provide front‑desk, customer‑focused administrative support, assisting employees, office staff, and the Director of Employee Health and Wellness.

• Coordinate with Hospital Human Resources on new employee pre‑employment physicals, annual assessments and related issues.
• Prepare, distribute, and follow up on employees not compliant with annual physical assessment.
• Assist the Director with office flow and operations, ensuring a high‑volume schedule is maintained.
• Ensure timely and accurate data entry, review and audit.
• Greet employees, answer questions, and provide information on office protocol and policies.
• Schedule annual and pre‑employment appointments, manage patient discharge in Cerner and IDX.
• Coordinate with admitting to ensure effective interactions and minimize errors.
• Prepare daily paperwork for MDs/PAs/RNs, including creating, pulling and filing charts (hardcopy and electronic).
• Manage supplies, order and restock forms needed for department operations using hospital systems.
• Participate actively in department activities, events, meetings and huddles.

• Required: Associate’s degree; minimum 2 years outpatient office experience with high volume face‑to‑face patient/customer interaction; experience with Electronic Medical Records; proficiency in Microsoft Office; excellent customer service, communication, interpersonal skills; highly organized and able to multitask.
• Preferred: Experience using Cerner, IDX, People Soft; prior physician office scheduling system experience; experience working directly with Human Resources Services; experience in an Employee Health/Occupational Medicine clinic.

Resume/CV should be included with the online application.

Position will remain posted until filled or for a maximum of 90 days. Initial review will occur two weeks from posting date; if no candidate is selected, additional applications may be considered until a finalist is identified or the position is closed.

• Pre‑employment physical examination and medical clearance from Stony Brook Medicine’s Employee Health Services.
• Electronic reference check with at least three professional references.
• 4‑panel drug screen.
• Compliance with regulatory pre‑employment screening requirements.
• Submission of required New York State license(s)/certificate(s).

Stony Brook University is committed to excellence in diversity and inclusivity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability‑related accommodation, please call the University Office of Equity and Access at (631)632‑6280.

Salary range: $45,372 – $58,366 per year. Additional annual supplemental pay may include a location pay of $4,000 for full‑time positions. Benefits include generous leave, health plans, and a state pension.

• Official
  
  Job Title:
  
  TH Staff Assistant II
• Job Field: Administrative & Professional (non‑Clinical)
• Primary
  
  Location:
  
  US‑NY‑Stony Brook
• Department/Hiring Area: HR – Employee Health & Wellness
• Schedule: Full‑time
• Posting
  
  Start Date:
  
  Dec 8, 2025
• Posting End Date: Mar 9, 2026, 3:59:00 AM
• Salary Grade: SL1
• SBU Area: Stony Brook University Hospital
• Seniority Level: Entry level
• Employment Type: Full‑time
• Job Function: Administrative
• Industries: Hospitals and Health Care