Procurement Officer

Job Description

Our client is seeking a Procurement Officer to work alongside the Procurement Manager to deliver all procurement activity for the business. As part of a small three‑person team, the Procurement Officer role will be supporting the full tendering process, contract reviews, and day‑to‑day procurement tasks, ensuring all activity is compliant, well‑managed, and aligned with public‑sector requirements. The role provides friendly, practical guidance to colleagues across the business and helps secure high‑quality, value‑for‑money goods, works, and services for residents and the wider community.

• Work closely with the Procurement Manager as one of only two team members responsible for delivering all procurement activity.
• Support and manage end‑to‑end procurement processes, including requests for quotations, mini‑competitions, tendering, evaluations, and contract award.
• Assist with reviewing existing contracts, identifying non‑compliant or expired agreements, and progressing re‑procurement or consolidation where required.
• Provide friendly, practical procurement guidance to colleagues, helping them understand processes and make informed decisions.
• Maintain the forward procurement plan, ensuring all upcoming tenders and deadlines are accurately recorded and monitored.
• Prepare procurement strategies and tender documentation, including specifications, pricing schedules, and KPIs, ensuring they reflect stakeholder needs.
• Manage the publication of tender documents and supplier clarifications through the e‑procurement portal (In‑Tend).
• Support financial and quality evaluations, coordinate moderation sessions, and complete due‑diligence checks.
• Produce clear recommendation reports for approval by the Procurement Manager and relevant stakeholders.
• Build positive working relationships with internal teams, suppliers, contractors, and external partners.
• Ensure all procurement activity complies with public‑sector regulations, internal policies, and governance requirements.
• Support the maintenance of the contract register and ensure contract documentation is authorised and signed appropriately.
• Contribute to improving procurement systems, processes, and ways of working within the small team.

• GCSE C or above in Maths & English.
• CIPS Qualification an advantage.
• A minimum of 12 months experience in a public sector procurement role.
• Proven experience in running an end‑to‑end procurement process including tendering and contract awards.
• Working knowledge of the public contract regulation 2015 and procurement act 2023.
• Experience of using e‑procurement platforms to manage tendering activity.
• Social housing experience is an advantage.

This role is commutable from:
Newcastle under Lyme, Stoke on Trent, Keele, Congleton, Stone and surrounding areas.

This role would suit candidates with the following experience:
Purchasing Agent, Purchasing Manager, Sourcing Specialist, and Buyer.

Hours:

37hrs per week Monday - Friday
Salary: £32,760 Per Annum