Administrator ; Information

Go back North Staffordshire Combined Healthcare Trust

The closing date is 13 January 2026

You will provide efficient and proactive support to the Trust's Estates team by delivering quality, timely, cost effective and customer focussed outcomes, achieving high levels of internal customer satisfaction.

The post holder is responsible for ensuring that information is organised and stored digitally so that it is easily accessible and sharable for all Estates and Capital Projects team members within the parameters set by the Trust's Data Protection and Information Management policies. The post holder also provides support with ensuring the Micad system supports efficient and effective service delivery.

• Organise and develop a shared electronic filing/information facility for Estates and Capital Projects using SharePoint (or a similar system), to ensure that information is easily accessible for all team members.
• Work proactively with team members to identify information to be stored on the shared system including:oPolicieso Procedure so Contract so Maintenance  Programmeso Project Planso Reportso Leaseso Estates  and building planso
  
  Key performance indicator so
  
  Customer feedback and satisfaction data
• Ensure that all information is stored and shared in accordance with Data Protection and Information Management Trust and legal requirements.
• Respond proactively to requests for information from team members and other Trust Departments, including finding it from other sources if not readily available on the shared system.
• Implement version control mechanisms so that team members have assurance that they are using most up to date versions of key documents

As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.

We pride ourselves on ensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working.

We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045 (Greener NHS (). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike.

For 2024/2025, we have launched our "Proud to be Green" engagement campaign which is aligned to the targets set out in our Green Plan. As a Trust, you can be assured that we will commit to supporting you in working towards our net zero ambitions, set out in our Green Plan, through our sustainability programme.

The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.

6. Monitor review dates for policies and other key documents and liaise with other team members to ensure that reviews and approvals are carried out by required deadlines

7. Prepare routine reports and correspondence using Microsoft Office suite, MiCad and other specialist systems

8. Communicate, prioritise and elevate routine Estates information verbally and electronically.

9. Obtain feedback about the effectiveness of Micad and raise issues and requests as part of continuous systems improvement.

10.Keep accurate electronic and where appropriate, paper records, ensuring that information is well organised, readily accessible and available when required.

11.Provide routine administrative support to all team members.

12.Take proactive part in Business Support and wider Estates team meetings.

13.Undertake any other reasonable duties as requested.

14. Support the departmental digitalisation programme.

Systems and Equipment

1. Use of information systems…