Legal Secretary

open/ promotional opportunity

biweekly salary range:

$2,265.95 -$2,382.18 -$2,503.77 -$2,632.49 -$2,767.19 -$2,909.02

flsa status: non-exempt

tentative interview date: tbd (candidates must appear in person for the interview.)

typing certificate submission deadline: due at time of application (email to recruitment with the subject "legal secretary")

to be accepted, the typing certificate must specify the following:

• applicant's full name printed on certificate
• 5-minute timed evaluation (only 5-minute tests will be accepted)
• minimum of 60 net words per minute
• date of exam (must be within two years or less from the final filing date)
• number of typing errors or accuracy rate
• name of online testing agency/website

the city attorney's office is seeking a well-qualified individual to fill a vacant legal secretary position to handle the advisory matters for the city, including: general civil litigation matters, code enforcement matters, and municipal code violations. The ideal candidate for this position possesses general legal secretary experience.

the legal secretary will work in the office of the city attorney. The office of the city attorney provides legal services and advice to the city council, officials, boards, commissions, and departments regarding legal and regulatory matters of concern to the city and its operations. The incumbent will work a city of stockton 9/80 schedule: 7:30am - 5:30pm monday through thursday;

8:00am - 5:00pm fridays, with every other friday off.

this is an at-will (unclassified) position and is not represented by a bargaining unit. Only those candidates deemed best qualified will be placed on the eligible list. (applicants who fail to submit a typing certificate and fully complete the on-line application/supplemental questionnaire will be subject to rejection.)

these lists may be used to fill future vacancies.

prior to appointment, eligible candidates may be required to submit to and successfully pass a background investigation, which will include fingerprinting and a drug screen.

under general supervision, performs a variety of confidential, complex, and specialized clerical, secretarial, and paraprofessional duties in the city attorney's office; relieves administrators of routine legal clerical duties; and performs related work as assigned.

legal secretary
- this class performs a full range of legal secretarial work and office administrative services for professional legal staff. Incumbents apply technical legal secretarial skills with only occasional instruction or assistance while exercising judgment and discretion in the performance of duties. Work is typically reviewed only on completion. The legal secretary is distinguished from the paralegal in that it is responsible for the legal secretarial and office administration assistance to the city attorney and associated legal staff.

• performs difficult, complex and/or confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or knowledge of detailed or specialized activities related to the law department.
• assists attorneys in the preparation of motions and discovery; intake of new cases; calendaring; scheduling of hearings, trials, and depositions; and copy and service (by mail and otherwise) of pleadings and discovery documents.
• prepares, indexes, and files legal documents by researching and assembling information from a variety of sources (e.g., statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes) to prepare legal documents (e.g., briefs, pleadings, appeals, contracts, and affidavits);
• types and transcribes a variety of correspondence and legal documents including: reports, forms, court pleadings, and other specialized documents (e.g., appellate briefs) from drafts, notes, resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements using a personal computer.
• proofreads and checks legal documents and other materials for accuracy, completeness, and compliance with departmental policies and regulations; and checks legal cites for accuracy ensuring conformity withcalifornia style manualand/orthe bluebookguidelines.
• maintains and organizes litigation and other departmental files including the copying, filing, and maintenance of individual case files and attends to a variety of law office administrative details.
• acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call.
• arranges meetings by notifying participants and reserving rooms.
• provides information to the public or city staff as required that may necessitate the use of independent judgment and the interpretation of policies, rules, or procedures.
• assists with various tasks including compiling information and data for statistical and financial reports; maintaining a variety of records; checking and tabulating data; preparing simple statistical reports.
• operates standard office…