Program Specialist - Police Records Assistant

overview

part-time opportunity

hourly salary: up to $22.50/hr.

flsa status: non-exempt

examination date: tbd

typing certificate submission at 5:30 pm

suggested online testing agencies:

the stockton police department is looking for a part-time police records assistant i.

prior to appointment, eligible candidates may be required to submit to and successfully pass a background investigation, which will include fingerprinting and a medical examination which includes a back evaluation.

• under general supervision, performs varied office support work related to police records functions; performs related work as assigned.

this is a deep class in which incumbents may be assigned to any level, provided that they possess the required education and experience, and successfully demonstrate proficiency which meets the qualifications for the class to which they are to be assigned.

police records assistant i is the entry level class of the class series. Initially under close supervision, incumbents learn police department and city policies and procedures. As experience is gained there is greater independence of action with established guidelines.

• trains new police record assistants and part-time employees; assists with performance evaluations and training updates for current employees.
• receives non-emergency calls from citizens reporting crimes; refers callers to appropriate staff or other agencies for handling or records for actual information.
• types reports of crimes and prepares a daily report of crime information collected; prepares a tally sheet of calls received for statistical purposes.
• receives and answers teletypes and maintains records of teletypes received; checks with other agencies to secure warrant information.
• enters and retrieves information using an on-line or personal computer system.
• monitors and transmits information to field officers using a two-way radio.
• breaks, sorts, and organizes citations and other police documents for the court; reviews documents for errors or omissions and refers to appropriate issuing officers for correction, issues moving and parking citation books to authorized staff.
• maintains records and files of all citations, warrants, and related police records.
• checks files for criminal record of subjects for authorized personnel; retrieves and makes copies of accident, crime, and arrest reports.
• performs searches of female prisoners as required.
• reviews dealers’ slips of gun sales to determine if purchaser has criminal record.
• responds to requests for copies of police reports in accordance with established police department policies and procedures.
• receives money at counter and issues receipts for copies of accident and other reports; provides general public information at the counter.
• codes and tallies data from police records and reports and prepares periodic statistical reports for management review; logs stolen, recovered, and towed vehicles.
• receives and processes criminal and traffic warrants.
• instructs new police records assistant staff and may act in the absence of the supervisor.
• may provide court testimony as required.

police records assistant i - equivalent to a high school diploma or ged.

• specified positions may require a valid california driver’s license.
• typing accurately at a rate of 40 net words per minute from printed copy.
• must be willing to work rotating shifts and be willing to work weekend and holiday shifts and stay over on their shift when absences occur.

• principles and practices of supervision;
• office practices and procedures, including filing and the operation of standard office equipment;
• correct english usage, including grammar, spelling, and punctuation;
• basic record keeping principals and procedures;
• basic data processing principles and the use of word processing or personal computing equipment; and
• basic business arithmetic.

• performing detailed clerical work accurately;
• organizing and maintaining office records and files;
• communicating tactfully and effectively with the public;
• making accurate arithmetic calculations;
• using initiative and sound independent judgement within established guidelines;
• operating standard office equipment, including a word processor;
• prioritizing work and coordinating several activities; and
• establishing and maintaining effective working relations with those contacted in the course of the work.

applicants who qualify in terms of relevant work experience and education, that best fit the needs of the city, will be invited to participate in the examination process. The examination process may include an oral exam or a training and experience evaluation examination weighted 100%. However, the city reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the…