Operations Assistant

Overview

Join our team and immediately become part of the largest distributor of conventional, natural, organic and specialty products in the United States and Canada. We serve over 43,000 customer locations with 200,000 different products. Our Warehouse associates supply thousands of consumers with better-for-you food that nourishes families nationwide. Our retailers range from small family-owned stores to Whole Foods Markets and everything in between.

Are you ready to make an impact on the lives of others and feel good about what you do? Join our growing Distribution team today.

The Operations Assistant is responsible for day-to-day support activities for Warehouse Operations. They perform a variety of administrative functions, including preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the Director of Operations, Warehouse Supervisors, and Management staff.

• Gathers, organizes, and distributes daily, weekly, and monthly information and reports to appropriate individuals and departments in a timely and accurate manner.
• Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR, and Payroll
• Resolves requests, complaints, and problems, or refers appropriately
• Collects information and reports individual productivity for personnel in receiving, shipping, and replenishment, as well as individual quality information for mis-picks, mis-slots, and receiving errors - uses APT as necessary
• Prepares daily detail reports for managers, including vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance
• Logs any disciplines signed off by employees and returned; turns into HR
• Monitors shipping supply inventory & ensures levels are maintained (partnering with inventory Control & vendors), and orders office supplies and printer cartridges as needed
• Provides payroll support, including the preparation of associate reviews, attendance reports for the review period, and scheduling changes in Kronos
• Completes payroll for operations every week, including entering temporary differentials and ensuring proper hours are paid
• Calculates and runs the Selector bonus weekly
• Continually evaluates current processes and makes adjustments as prudent to save time and money.
• Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets
• Books travel for warehouse associates and managers as needed, using the Concur travel system.
• Administers the General Manager's corporate credit card
• Performs other administrative functions assigned (i.e., typing, filing, and facing and daily Fed Ex box
• Produces daily metric reports including Department hours, shipped and received cases, replenishments, LPN's and out of stocks/shorts
• Prepares weekly overtime report and Pacific Region metrics
• Handles co-op cash proceedings - money orders and distribution to Accounts Payable
• Administers the SharePoint site for the facility
• Prepares communications for the site, including PowerPoint presentations, postings, and bulletin boards.
• Attends the manager's weekly staff meeting and produces meeting minutes
• Coordinates and plans events as necessary (e.g., associate lunches, picnic, holiday party).
• Performs other relevant job duties as required

• Associate degree preferred and/or related experience
• Four or more years of progressive related experience
• System Implementation preferred
• Proficient in all Microsoft Office applications, strong working knowledge of MS Excel is required
• Basic knowledge of company operations
• Understanding of the document formats, spreadsheets, and business communications