Legal Process Clerk

Contract Position Overview

We are now accepting applications to fill multiple full-time Legal Process Clerk I-Contract positions to work in the Self Help Clinic at the Court. Contract positions are based on grant funding.

The Legal Process Clerk I-Contract positions within the Self Help Clinic work under direct or general supervision, and learn to perform a variety of tasks including providing customers information and creating samples on the preparation of court filings and court forms, legal and court procedures, procedures related to the conduct of a hearing, including but not limited to small claims, civil, family law, restraining orders, guardian ships of the person, conservatorships of the person, and name changes.

Incumbents work closely with the public assisting them by phone, email, mail, and in person by providing procedural information and educational materials, answering questions and explaining court filing processes, court procedures, and information to litigants about the self‑help services available at the court; assisting the public with the completion of necessary court forms including reviewing legal documents and forms for completeness;

and performing other related duties as assigned.

• Verifies, enters, retrieves, corrects, and updates data in the court database system.
• Maintains and prepares document files based on court policies and procedures; assigns identification codes; retrieves or searches for files; retrieves, reviews, and prepares the appropriate legal documents for purging.
• Prepares and issues various legal orders as directed, which may include warrants, writs, orders, subpoenas, abstracts and other legal documents on behalf of the court; recalls warrants, exonerates bail, prepares judgments, opens and dismisses or seals cases in accordance with established codes and court procedures.
• Assists the public in person or by phone; answers inquiries and explains legal filing processes and procedures, including the use of court forms and general rules of the court; provides procedural information regarding status of legal cases; accepts routine filings.
• Explains and accepts payment for fees and fines, issues receipts; reviews and updates payment of fines in court database system and notifies appropriate parties; balances cash drawers.
• Prepares a variety of documents related to court operations including court calendar.
• Processes and distributes incoming and outgoing mail for the assigned unit or department.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to the completion of the twelfth (12th) grade and one (1) year of general office clerical experience.
• The ability to speak Spanish is desirable.

• General clerical tasks such as filing and record keeping.
• Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
• Basic arithmetic and principles of cash handling.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public and court staff.

• Respond to and effectively prioritize phone calls and other requests for service.
• Learn, interpret, explain, and apply court policies and procedures.
• Compose correspondence and reports independently or from brief instructions; maintain records and databases.
• Make accurate arithmetic computations.
• Perform responsible clerical support work with accuracy, speed, and supervision.
• Learn and understand the organization and operation of the court and of outside agencies as necessary to assume assigned responsibilities.
• Organize, maintain, and update court database and records systems; file materials alphabetically, chronologically, and numerically.
• Assist in scheduling and coordinating projects; set priorities; adapt to changing priorities; meet critical time deadlines.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Op…