Substitute Administrative Assistant

The Stillwater Area Public School District has a long and proud tradition of high expectations, high standards and outstanding achievement. Our schools are safe and welcoming places where students receive personal attention from adults who care about them. Helping students learn and grow is a big job, and it takes hundreds of dedicated and caring staff to make it happen. We’re proud of our incredible staff working on behalf of over 8,000 students every day.

Our roles may vary, but one thing is the same: our shared passion to have a meaningful impact on the lives of students in the community we love. It’s why people join our team and why they stay here.

Thank you for your interest in Stillwater Area Public Schools!

Position Title: Substitute Administrative Assistant to Assistant Principal

Location: Stillwater Middle School

Schedule: Monday - Friday, Temporary Position March 9th - May 22nd

Hours: 8 Hours/Day, 7:30 a.m.

- 3:30 p.m.

Salary: $23.58 per hour

FLSA Status: Non-Exempt

Position Summary: Under the direct supervision of the assistant principal or other administrator, and as assigned by the School Executive Secretary, provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining a calendar of school and student events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepares purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed,