Law Enforcement Records Specialist

Overview

Are you detail-oriented, trustworthy, and ready to take on a role that truly matters? Join the Portage County Sheriff’s Office as a Law Enforcement Records Specialist and become the backbone of our records management team. We are hiring a full-time Law Enforcement Records Specialist to join our team! Pay range starts at: $22.64/ hour.

Administrative Services Provided to the Sheriff’s Office include:

• Collects and receipts fees for photocopying reports, civil process, parking citations, etc.
• Meets and screens the public at the Records Division reception window regarding various public inquiries, complaints which include but are not limited to citizen walk-in complaints to speak to a deputy or report a crime, directing non-law enforcement or civil matters to the appropriate office, parking citation questions, preparing oral and written open record and report requests. Subjected to stress by citizens who are often angry, rude and argumentative.
  
  First contact with the public who may need calming and consoling if distraught.
• Receives, reviews, processes, and answers inquiries related to Sheriff’s Office matters; service of civil process, background checks, Sheriff’s sales, writs, court orders, incident and crash reports, spot maps, or upcoming Department of Natural Resources (DNR) safety or carry concealed weapons classes.
• Opens, date-stamps, sorts and distributes incoming mail; delivers outgoing mail to County Clerk for processing.
• Types correspondence, as requested.
• Transcribes statements and reports from recorded media for the Detective Bureau, Patrol Officers, and the District Attorney’s Office.
• Files incident and crash reports citations, and other law enforcement records in a manner as to comply with records retention laws and ordinances and for easy retrieval for records requests, as needed.
• Orders and maintains office supplies.
• Prepares agendas and committee packets and takes and transcribes minutes of the Public Safety/Emergency Management Committee and Traffic Safety Commission in the absence of the Administrative Services Manager.
• Develops and designs business cards, department forms, spreadsheets and files for the purpose of reporting, data collection and analysis.
• Receives, processes, and tracks parking tickets, reminder notices, and requests for suspension of registration with the Department of Transportation.

Records Management Services for the Sheriff’s Office, include:

• Prioritizes and processes law enforcement paperwork based on the requirements of the District Attorney’s Office, Corporation Counsel, the Clerk of Courts, Probation and Parole, Health and Human Services, state and federal laws and department needs. Organizes paperwork for Request for Charges, Emergency Detentions, Criminal, Traffic and Juvenile referrals. Runs criminal histories in accordance with federal laws, state laws and regulations related to the TIME system (Transaction Information for Management of Enforcement).
• Manages the Sheriff’s Sale process from receipt of Notification of Foreclosure Sale through Bid Process and receipt of Sheriff’s Deed and Report of Sale and files with Clerk of Courts.
• Reviews and processes requests from the Sheriff’s, Coroner and Jail records while complying with the Wisconsin Public Records Law and the Federal Driver’s Privacy Protection Act (DPPA).
• Reviews and approves incident reports for patrol, detectives and corrections, recording in the records management system. Enters crash reports insuring accurate coding of Statutes.
• Completes background check requests from the public, military and law enforcement agencies, strictly adhering to all Wisconsin Open Records Law standards and departmental policy.
• Extracts data from the Records Management System (RMS) and prepares statistical data for the Department and other governmental agencies and committees, as needed.
• Processes Guardian ad Litem requests.
• Enters requests for training insuring accurate coding of Statutes and correct categorizations. Add Safe & Sound participants into our records management system.
• Assists in the maintenance of data in criminal cases and preparation of files for trial.
• Maintains Federal ACISS…