Business Support Officer - Software

Overview

We have an exciting opportunity for a passionate individual to join our dynamic team within the UK Support Function to support, based at our Stevenage office, supporting the Head of Real-Time Embedded Software UK and the Head of Simulation Software UK and teams. You are required to be proactive in managing a busy workload and will work on your own initiative on some occasions.

You will need to exhibit a high level of resilience, communication, collaboration and organisation skills with attention to detail, which is key to success in this role.

• Delivering high level administrative and business support to Senior Management and their teams within the software dept.
• Managing complex diaries, extensive travel arrangements and expenses (utilising company tools).
• Organise meetings, events, training days, participate with facilitation when required, take and manage actions and assist with putting meeting packs together.
• The role requires a high level of accountability, integrity, resilience and the ability to work within a team, share knowledge and best practice.
• Understanding and utilising MBDA systems and tools, as well as collaborative tools such as Skype.
• Assist the project and/or functional population to optimise efficiency throughout the business.
• Develop to become the knowledge point of contact within the function; these tasks may be varied and ad‑hoc in scope.
• Supporting new starters (face to face and virtually), organising equipment and delivering new starter packs to ensure smooth onboarding.
• Monitoring job applications and ensuring timely responses to resourcing/candidates in conjunction with group leads.
• Supporting imminent office move, liaising with stakeholders to ensure smooth transition to new office space.
• Producing slide packs and arranging guest speakers for Monthly Meetings.
• Updating organisational charts on a regular basis.
• Act as a floor plate co‑coordinator, managing door access and desk space/moves.
• Working effectively with the other BSO supporting the project to ensure consistency, support and open communication (knowledge of One Note is an advantage).
• Participation in UK Support Function initiatives and personal development initiatives.

We have an exciting new role for a highly motivated, organised and efficient individual to join the UK Support Function team. This dynamic role provides a fantastic opportunity to develop your skill set and be a part of friendly, supportive team that encourages personal growth and collaborative working.

• Experience in a similar Business/Admin Support role; managing complex diaries, organising meetings, events and travel arrangements.
• The ability to build and maintain relationships with external and internal stakeholders.
• Someone that is forward thinking, who looks to improve efficiencies in working practices and processes.
• A keen interest in what we do and the desire to understand how MBDA works and how their role impacts the company/department.
• A professional approach, with a positive attitude and the ability to multi‑task, be proactive and thrive in a varied role.
• A team player that prides themselves on the success of the team and the department, with a real can‑do attitude.
• A professional demeanour in all situations and be able to withhold confidential information.
• It is essential that you undertake the extensive duties with flexibility, initiative and enthusiasm and operate as an integral part of the team.
• Willingness to learn and extend the role above and beyond the job description.
• Someone that has good communication and engagement skills.
• Proficient in Microsoft Office.

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