Accounts Payable Clerk

The Accounts Payable Administrator reports to the Staff Accountant and is responsible for assisting in the timely and accurate processing of company payables. This position reviews and enters payables, ensures compliance with company procedures regarding approvals and processing, maintains accurate hard and electronic records, and researches issues.

• Preparing credit applications for vendors submitting to Staff Accountant for review.
• Coding all non-job-related invoices submitting to Staff Accountant for review.
• Reviewing all invoices and check requests for appropriate documentation and approval prior to entering.
• Entering invoices into the accounting system promptly and accurately.
• Generating checks, EFTs, and ACHs out of the accounting system.
• Submitting checks for signature, along with backup for each check.
• Answering all vendor inquiries notifying the CFO of collection calls.
• Researching vendor statements and discrepancies frequently.
• Maintaining all accounts payable reports, spreadsheets, and vendor files.
• Obtaining all required paperwork from new vendors, such as insurance certifications, W-9's, etc.
• Working with Staff Accountant to prepare 1099 forms.
• Performing other duties as assigned.

Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

The responsibilities will be carried out in a traditional office environment under traditional office conditions. Employee will be familiar with and observe safety and security procedures and use equipment and materials properly.

Status:
Non-Exempt

• Proficient in Microsoft products, specifically excel and word.
• Knowledgeable in math functions.
• Able to work in a fast-paced environment, with the ability to multitask, prioritize and meet deadlines.
• Excellent communication skills, effective with customers, vendors, and management.
• Detailed and well-organized.
• Minimum of high school education required, with college equivalent or work experience in the accounts payable field.

• Paid Time Off (including your birthday) & Sick Days
• 10 Paid Holidays
• Health, Dental, and Vision Insurance
• 401(k) Retirement Plan w/ Company Match