Archivist​/Librarian II - Tarleton State University

Archivist/Librarian II - Tarleton State University

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Archivist in the Department of University Libraries. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond.

Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

Under the direction of the Graduate & Faculty Services Coordinator, responsible for managing the day‑to‑day operations of the Archives, coordinating the identification, appraisal, acquisition, processing, storage, access, preservation and disposal of Archives, and promoting collections documenting the history of Tarleton State University and the Erath County region. This is a full‑time staff position located on Tarleton’s campus in Stephenville, Texas. As a librarian some holiday, evening, or weekend duties are required.

• Leads development of physical asset projects
• Develops, implements, and executes processes enabling appraisal, acquisition, arrangement, description, and preservation of physical archive collections using best standards and practices.
• Manages access to physical collections through research and DACS‑compliant finding aids as well as bibliographies, subject guides, MARC‑formatted catalog entries, and other tools to aid users.
• Assesses physical condition of the collections and identifies conservation/preservation needs and performs preservation activities as needed including digitization.
• Maintains statistics, storage and shelving of collections and archival space.
• Assists in identifying records suitable for digitization and in the development of strategies for records requiring reformatting.
• Submits regular reports on the status of processing and other reports as needed.
• Trains and supervises the processing work of student assistants.

• Leads efforts related to the procurement of new collections. Cultivates donor relations and participates in donor events. Engages in outreach and collaboration with campus and community partners.
• Develops relationships with university faculty, staff, student organizations, university colleges and departments, university committees, and alumni for acquiring important historical university records.
• Advise/assist University offices and departments with best practices for management of historical university records including arranging for the transfer of materials in accordance with records retention approved policies and best practices.
• Creates and maintains donation policies determining the collection and retention of archival materials.

• Applies knowledge of appropriate best practices and library and national standards to develop and implement archives reference services.
• Maintains a reading room with appropriate services, furniture, and equipment to provide an environment conducive to research with archival materials including maintaining policies and guidelines for reading room.
• Assists patrons with the use of archives and special collections via email, mail,…