Executive Assistant

Position: Executive Assistant I
** Job Title
** Executive Assistant I
** Agency
* * Tarleton State University
** Department
* * Office of The President
** Proposed Minimum Salary
** Commensurate
* * Job Location
** Stephenville, Texas
** Job Type
** Staff
* * Job Description
** Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of
** Executive Assistant
** in the
** Office of the President**. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond.
** Tarleton State University
** continues to grow its impact across Texas, with four distinct campuses located in
** Stephenville, Fort Worth, RELLIS-Bryan and Waco**, along with a robust
** online
* * community that extends our reach even further.

At the heart of it all is
** Stephenville**, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that
** transforms lives
** and
** makes a difference
** across the state of Texas and beyond.
*
* The Opportunity:

** The Executive Assistant I provides comprehensive, high-level administrative and operational support within the Office of the President. This role is responsible for performing a wide range of duties in support of the Office of the President and Division of University Strategy.

This role requires exceptional time-management skills, attention to detail, professionalism, and skill in assessing priorities, focusing on high-impact tasks, and adapting quickly to changing needs to ensure timely, effective outcomes. Serves as Campus Security Authority (CSA).Position is in-office located in Stephenville, Texas with work hours of Monday to Friday from 8AM to 5PM or as work requirements indicate which may include occasional after hours, evenings, and weekends.
*
* Key Responsibilities:

** Confidentiality and Discretion
* Ensure all matters are executed with the highest confidentiality and professionalism, exercising sound judgment in managing sensitive information.

Operational and Financial Support
* Serve as backup to the Executive Assistant to the President when needed and provide collaborative support across the executive leadership team.
* Supervise student workers, including scheduling, task coordination, and daily oversight. Manage student worker hiring and onboarding processes.
* Process payments, contracts, invoices, monthly bills, and expense reports in compliance with institutional policies.
* Reconcile accounts, monitor expenditures, and maintain accurate fiscal records to support effective financial oversight and reporting.
* Manage purchasing activities for the executive office, including procuring supplies and services and tracking inventory.
* Process account maintenance documentation and related financial records as needed.

Project Coordination
* Manage and prioritize executive communications, including oversight of shared email inboxes, incoming correspondence, and document tracking to ensure timely routing and response.
* Prepare, review, and format official communications and materials requiring the President’s review and signature, ensuring accuracy and adherence to established standards.
* Track institutional memberships, memoranda of understanding, press releases pending approval, and other executive action items.
* Maintain calendars and planning tools to support coordination across leadership.
** Minimum Qualifications
** Required

Education and Experience:

* Bachelor’s degree in applicable field or equivalent combination of education and experience.
* Three years of related experience.

Required Knowledge, Skills, and Abilities:
* Knowledge of word processing, spreadsheet, and presentation applications.
* Ability to multitask and work cooperatively with others.
*…