Administrative Associate V - Department of Management

** Job Title
** Administrative Associate V - Department of Management
** Agency
* * Tarleton State University
** Department
* * Management
* * Proposed Minimum Salary
** Commensurate
* * Job Location
** Stephenville, Texas
** Job Type
** Staff
* * Job Description
** Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of
** Administrative Associate V
** in the
** Department of Management**. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond.
** Tarleton State University
** continues to grow its impact across Texas, with four distinct campuses located in
** Stephenville, Fort Worth, RELLIS-Bryan and Waco**, along with a robust
** online
* * community that extends our reach even further.

At the heart of it all is
** Stephenville**, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that
** transforms lives
** and
** makes a difference
** across the state of Texas and beyond.

The Administrative Associate V provides advanced-level secretarial or administrative assistance on behalf of an academic department or major service unit within the university. Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily workflow and the resolution of complex, highly sensitive, and confidential matters. Provide organizational planning and problem-solving skills.

This is a full-time, in-person position located on Tarleton's main campus in Stephenville, Texas.

Work hours:

Mon-Fri; 8 AM-5 PM or as work requirements indicate. Serves as Campus Security Authority (CSA).
** Responsibilities:
** 40% Coordination of Personnel Services and

Activities:

Coordinates all paperwork for hiring Stephenville departmental faculty;
Assists with departmental tenure packets;
Coordinates EPA's for adjunct faculty in Stephenville, Waco and Fort Worth. Supervises student workers;
Assigns work and scheduling hours;
Responsible for payroll review for adjunct faculty, faculty and graduate assistants.
40% Administrative Support of Department Head, Faculty, and Students:

Maintains and coordinates semester reports and small class justifications;
Assists as necessary with class preparation such as copying tests, proctor exams;
Responsible for completing paperwork for departmental exams and submitting documents to Registrar’s office;
Schedules classrooms;
Assists program coordinator(s) and department head with advising, registering, and record-keeping needs for non-traditional degree program students. Assists with class schedules and room assignments each semester for Stephenville, Waco, and Fort Worth;
Verifies with faculty members to ensure all grades are entered each semester in Stephenville, Waco, and Fort Worth;
Interacts as department liaison with faculty and staff at Tarleton State and off-campus employees in Waco, and Fort Worth;
Interacts with University faculty and staff in various departments, including COB;
Supports Dean's office with all seminars, luncheon meetings. Must be able to help hire, train, and supervise student workers graduate assistants, and support staff. Assist department head and faculty with travel arrangements and reimbursements.
15% Coordination of Office

Activities:

Responsible for departmental inventory records and surplus transfer;
Responsible for purchasing all office supplies;
Orders desk copies and supplemental material for faculty use in Stephenville, Waco, and Fort Worth;
Maintains copier contracts, ordering of copier supplies and calling for repair services. Complies with all State, System, and University regulations;
Responsible for shredding confidential files including…