Shipping Department - Administrative Assistant

Position title

Shipping Department - Administrative Assistant Description Valley  Equine Reproduction is seeking a reliable, detail-oriented Administrative Assistant to support the Shipping Department. This position plays a critical role in the processing, documentation, and coordination of cooled and frozen semen shipments. Accuracy, organization, and strong administrative skills are essential, particularly during the breeding season when timelines are tight and volume is high.

This is a logistics-focused, office-based position with increased responsibilities during breeding season (February-July).Responsibilities
* Process cooled and frozen semen shipments, ensuring accuracy and compliance with contract terms
* Review shipment requests and associated agreements prior to processing
* Prepare shipment labels and required documentation
* Coordinate shipment timing and carrier arrangements as needed
* Handle inbound and outbound phone calls related to shipping, payments, and client questions
* Maintain accurate shipment and financial records using Wise Option 6 and internal systems
* Ensure timely and precise data entry across all shipping and payment records
* Assist with stallion breeding reports during the off-season
* Contact clients and veterinarians for pregnancy status updates as needed
* Perform general administrative tasks including filing, scanning, and document preparationQualifications
* Strong attention to detail with a system-driven, organized work style
* Proficient in Microsoft Excel, with the ability to manage and review data accurately
* Comfortable working in administrative software and database systems
* Strong written and verbal communication skills
* Ability to manage time-sensitive tasks in a high-volume environment
* Experience with Wise Option 6 or similar equine management software preferred

Job Benefits
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
** Schedule flexibility required, including increased workload during peak breeding season. Workweeks may include 6-7 days per week during high-volume periods.
** Ability to Commute:
Stephenville, TX 76401 (Required)  Ability to Relocate:
Stephenville, TX 76401  Relocate before starting work (Required)

Work Location:

In person

Job Location
21351 N. US Hwy 377, Stephenville, TX, 76401
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