Facilities Manager

Job Overview

• Final date to receive applications: 26 February 2026
• Job Location: Stellenbosch, Western Cape
• Job Title: Facilities Manager
• Education Level: Diploma
• Job Level: Senior
• Minimum Experience: 5- 7 Years

Duties and Responsibilities:

• Preventative Maintenance:
  Develop and execute a 52-week Planned Preventative Maintenance (PPM) schedule for critical plant equipment (HVAC, lifts, fire panels, transformers). Ensure schedules are accurate, up to date, and executed on time.
• Generator Management:
  Manage diesel procurement and generator maintenance contracts to ensure 99.9% uptime during load shedding.
• Infrastructure Audits:
  Conduct monthly technical inspections to identify deterioration before it becomes a capital expense.
• Ticket Management:
  Manage the “Helpdesk” system by triaging incoming complaints (e.g., aircon issues, leaks) and dispatching approved contractors
• Resolution:
  Ensure all tickets are logged and resolved within the SLA priority timeframe.
• Procurement:
  Draft scopes of work for service providers.
• Performance Monitoring:
  Hold monthly SLA meetings with security, cleaning, and landscaping contractors to review performance.
• Legal Compliance:
  Ensure strict compliance with the Occupational Health and Safety Act (85 of 1993) 25and ISO standards (9001, 14001, 18001).
• Statutory Certification:
  Manage the renewal of “Certificates of Compliance” (CoCs) for electrical installations, electric fences, and fire equipment, as well as “Annexure B” lift inspections.
• Meter Management:
  Oversee monthly check-meter readings to ensure accurate tenant recoveries and investigate variances like leaks or faulty meters.
• Sustainability:
  Monitor solar PV yield and implement energy-saving initiatives (e.g., LED retrofits) to reduce Gross Occupancy Cost.
• Tenant Installs (TI):
  Oversee technical aspects of new tenant fit-outs, approving plans and monitoring contractors to ensure no damage to the base build.
• Capex Projects:
  Manage approved capital projects (e.g., waterproofing, painting) within budget and time frames.
• Asset Register:
  Ensure all Asset Registers are accurate and up to date.
• Document Library:
  Maintain the document library at both regional and Head Office levels.

Requirements:

• National Diploma / N6 in Mechanical Engineering, Electrical Engineering, Construction Management, or Drafting is highly preferred.
• Certified Facilities Manager (SAFMA) or SAPOA Facilities Management certificate takes preference.
• SAMTRAC certification (Safety Officer level) is advantageous.
• Project Management qualification is advantageous.
• 3–5 years in a technical facilities management role.
• Specific experience managing Retail, Industrial (“Triple Net Lease”), Multi-tenanted Office Parks, and Student Accommodation is required.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and MDA.
• Understanding of building fundamentals, fire compliance, PV plants, and mechanical/soft services.
• Ability to enforce SLAs and manage tough conversations with underperforming contractors.