Senior Administrative Coordinator

A well-established organisation within the agricultural trading sector is seeking a Senior Administrative Coordinator to join its Summer Grains Procurement team based in Stellenbosch.

This is a fast-paced, detail-driven role suited to a highly organised administrator with strong financial acumen and the ability to manage high work volumes accurately under pressure.

Minimum Requirements

• Minimum 2–3 years’ experience in a senior administrative or financial role.

• A relevant qualification will be advantageous.

• Strong analytical ability with excellent planning and organisational skills.

• Excellent communication and customer service skills.

• Strong Excel proficiency.

• High attention to detail with the ability to work accurately and efficiently.

• Proven ability to handle high volumes of work under pressure.

• Strong team player with a structured and disciplined work approach.

Key Responsibilities

• Contract administration, including:

  • Preparation of physical purchase contracts.

  • Follow-up and collection of outstanding contracts.

• Inventory control and reconciliation:

  • Ensuring stock levels on internal systems align with cooperative systems.

  • Managing instructions, stock movements, transfers, and adjustments.

• Invoice preparation and processing for payments to suppliers and producers.

• Transaction control:

  • Daily verification that all procurement-related transactions are correctly captured on the system.

  • Ensuring alignment with Safex transactions.

• Ongoing liaison with:

  • Clients

  • Suppliers

  • Marketers

  • Internal team members