Administrative Assistant

Apply now Job no: 509406
Position type: Full-Time 12-Month
Department: 060700 - Electrical and Computer Engineering
Location: Main Campus - Starkville, MS
Categories: Support Staff
Position Open Date: Aug 28 2025

Position Function:

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

The Department of Electrical and Computer Engineering is one of eight academic departments in the Bagley College of Engineering. The Department offers ABET-accredited undergraduate programs in Electrical Engineering and Computer Engineering, which the latter Is jointly offered with the Department of Computer Science and Engineering. It also offers graduate studies leading to M.S. and Ph.D. degrees in Electrical and Computer Engineering.

Programs are offered In Starkville, MS, on MS Gulf Coast and Online campuses. The Department is composed of 614 undergraduates, 131 graduate students (70% PhD seeking), 28 faculty members (Including 6 endowed professorships, 4 IEEE Fellows), and 7 staff members. Research expenditures total approximately $15 million annually. Faculty members have developed a strong research program spanning the areas of computer systems, microelectronics, communications, electromagnetics, signal processing, machine teaming, remote sensing, power, controls, and high voltage.

The Department houses the largest university operated high voltage laboratory in North America. Additionally, faculty in the department are active in many University research centers ((Use the "Apply for this Job" box below).).

Essential Duties and Responsibilities:

1. With the Business Manager, assists with coordinating the administrative function of a complex office.
2. Assists the Business Manager in recommendations of procedures and processes to improve continuity and simplify reporting.
3. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
4. Gathers data for budget preparation and inventory reports, and assists in the preparation of the annual budget.
5. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.
6. Assists business manager with data and financial reports. Supports budget manager via the keeping of detailed financial records.
7. Process monetary payments via phone (credit card) or mail (check).
8. Oversee regular day-to-day usage of PROCARD. Procure all supplies as needed.
9. Assist in performing regular operational tasks such as procurement, payroll, and reconciliations.
10. All other duties as assigned.

Minimum Qualifications:

Education:

High school diploma

Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.

Substitution allowed:
Indicated education is required; no substitutions allowed.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.

Knowledge, Skills, and Abilities:

* Excellent written and verbal communication skills.

* Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort

* Work is normally performed in a typical interior/office work environment.

* No or very limited exposure to physical risk.

* No or very limited physical effort required.

* Vision requirements:
Ability to see information in print and/or electronically.

Instructions for Applying:

Interested candidates must apply jobs.msstate.edu and attached a cover letter, resume, and list of three professional references.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, .

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel:  oradatate.edu .

If you have any questions regarding this policy, contact the Department of Human Resources Management  . Upon request, sections of thisjob listing are available in large print, and readers are available to assist the visually impaired.

Advertised: Aug 28 2025 Central Daylight Time
Applications…