Laboratory Services Manager

Laboratory Services Manager (2 Year Fixed Term) at Stanford University summary:

The Laboratory Services Manager oversees the operation, maintenance, and safety compliance of complex research and teaching laboratory facilities. Responsibilities include managing equipment procurement, vendor contracts, space allocation, budgeting, and supervising staff. The role requires expertise in research administration, safety protocols, and project management within an academic research environment.

Stanford University is seeking a 2 year fixed term Laboratory Services Manager 1 to maintain the laboratory facilities and supervise staff supporting the operations of one or more complex research and teaching facilities. Apply thorough knowledge of principles, concepts, and methods for assigned area of responsibility.

Duties include*:

• Oversee the operation and management of a research or teaching facility; schedule and coordinate use of equipment and/or facility.
• Negotiate and monitor equipment service contracts and warranties with vendors.
• Determine equipment needs, authorize purchase of equipment, and oversee installation of equipment and instruments in collaboration with facilities services staff.
• Perform and/or coordinate preventative maintenance and repair of all equipment; determine proper method of repair.
• Oversee layout, allocation, and tracking of space among multiple labs; manage logistics of laboratory moves; implement plans for renovations of equipment and or/facilities in collaboration with facilities services staff.
• Administer and prepare budgets that include several funding sources.
• Administer health and safety programs and ensure safety compliance; act as resource on safety procedures; provide instruction on routine basis; liaise with school and/or university health and safety office as appropriate.
• Direct work of other staff, including supervision, hiring, promotions, and terminations; determine staffing needs, and ensure efficient utilization of staff.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

• Equivalent of a Bachelor of Science in Project Management with experience in operations management, financial management, and research administration. (Foreign equivalent is accepted)
• 3+ years of progressively responsible project and operations management experience, including in research and academic environments.
• Proven success managing large-scale research portfolios.
• Demonstrated expertise in grant preparation, budgeting, compliance, and reporting.
• Experience with lab administration, including equipment management, inventory systems, space allocation, and vendor coordination.
• Experience in safety and compliance management, including IRB submissions, training, and adherence to Stanford University protocols.
• Specialized experience managing sensitive biological materials and biobank collaborations.
• Strong skills in digital platforms and project management systems (Notion, Evernote, Slack, Office 365, Google Workspace).
• Experience supervising, training, and onboarding staff to ensure operational efficiency.
• Excellent skills in strategic communication, public relations, and digital engagement to increase lab visibility and research impact.
• Technical proficiency in IT systems, web development, and digital platforms supporting research operations.
• Bilingual/Multilingual capabilities preferred.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE,

SKILLS AND ABILITIES

(REQUIRED):

• Understanding of academic research facility needs.
• General background in a discipline related to the work of specific lab(s).
• Demonstrated supervisory experience.
• Demonstrated experience managing multiple budgets.
• Knowledge and experience in managing facilities, operations, maintenance, space, and equipment administration in a research or teaching setting.
• Excellent communication and customer services skills.
• Ability to coordinate and manage multiple projects in a complex and technical environment.
• Familiarity with health and safety compliance regulations.

PHYSICAL REQUIREMENTS*:

• Frequently stand, walk, twist, bend, stoop, squat, grasp lightly, use fine manipulation, grasp forcefully, perform desk-based computer tasks, use telephone, write by hand, lift, carry, push and pull objects weighing over 40 pounds.
• Occasionally sit, kneel, crawl, reach and work above shoulders, sort and file paperwork or parts.
• Rarely climb, scrub, sweep, mop, chop and mix or operate hand and foot controls.
• Must have correctible vision to perform duties of the job.
• Ability to bend, squat, kneel, stand, reach above shoulder level, and move on hard surfaces for up to eight hours.
• Ability to lift heavy objects weighing up to 50 pounds.
• Ability to work in a dusty, dirty, and odorous environment.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his…