Executive Assistant to University President’s Chief of Staff, Office President

Executive Assistant to the University President’s Chief of Staff, Office of the President

Offices of the President, Stanford, California, United States

Administration

Posted On Oct 08, 2025 | Requisition #107480

The Office of the President is seeking an experienced Executive Assistant (EA) to support and advance the priorities and operations of the university leadership team. This is an integral role in the president’s office, frequently connecting with partners and leaders across the university. The EA will support both the university president’s Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees with exceptional communication, calendaring, and project management skills.

Reporting to the university president’s Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials.

The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross‑functional teams across the university, building strong relationships, aligning stakeholders, and contributing to a culture of teamwork, openness, and optimism in this new chapter of Stanford leadership. This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships.

The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines.

Bachelor’s degree and seven years of relevant experience or a combination of education and relevant experience.

• Demonstrated extensive high‑level administrative experience supporting executive‑level individuals.
• Excellent verbal and written communication skills, including editing and proofreading.
• Excellent planning and organizational skills.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.
• Contextual understanding of senior leader’s role within the university framework.
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
• Ability to multi‑task, adapt to changing priorities and meet deadlines.
• Advanced computer skills and demonstrated experience with office software and email applications.

• Constantly perform desk‑based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

• Work flexible work schedule including weekends.

• Interpersonal
  
  Skills:
  
  Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety:
  Demonstrates commitment to personal responsibility and value for safety; communicates…