Facilities Manager

Overview

POSITION SUMMARY: Responsible for the maintenance of the buildings, grounds, vehicles, and equipment for 7 early childhood sites, ensuring that all sites are safe, warm and dry, and in compliance with current federal, state and local standards and codes. Manages a team of 4 maintenance workers. Manages relationships and negotiations with vendors (security, construction, plumbing, etc.). Collaborates on, and in some cases manages, major capital projects.

Develops and manages facilities budgets, including capital projects. Manages bidding and invoicing processes, as well as compliance related to capital funds provided through various grant programs.

Duties

SUPERVISION AND SCOPE: Supervise facilities staff and oversee contractors and vendors. Collaborate and communicate closely with colleagues about site maintenance, grants, and capital projects. Collaborate with local officials as needed regarding capital projects and block grants. Manager and staff are on call 24/7 for emergencies, including snow removal security breaches, floods, temperature control issues, etc.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES:

• Manage all reactive and planned repairs and maintenance
• Continually assess facilities to identify problems and needs
• Manage and maintain internal work order system
• Manage and negotiate with vendors
• Monitor and inspect maintenance and construction work
• Communicate with site directors about needs and timing of maintenance work
• Purchase equipment and supplies as necessary or required.
• Manage maintenance programs for a variety of equipment including outdoor equipment and vehicles.
• Maintain security systems for CLC premises, including alarm services, door locks and overall key control.
• Provide for 24 hr. on-call coverage in case of emergencies.
• Manage administrative aspects of facilities work
• Maintain multi-year schedule for inspections, certifications, planned maintenance, and capital projects
• Manage bidding construction and maintenance contracts, in compliance with funding sources including Head Start and CDBG
• Manage compliance and reporting processes for reporting processes for for all federal, state, local and insurance inspections, reviews, and audits
• Support administration of fire and emergency drills
• Ensure vehicles are inspected
• Coordinate OSHA safety program
• Manage a team of facilities staff members
• Provide training and mentorship
• Assess performance
• Collaborate closely with internal and external stakeholders
• Interact with members of the senior leadership team in conversations and meetings, and via email and written documents
• Interact with site-based staff to ensure coordination of work on site
• Partner with City officials, neighbors, and other external partners to ensure good relationships

All other miscellaneous duties as assigned by supervisor

• 7 – 10 years experience in managing multi location facilities or equivalent experience in construction management or as contractor, including planned maintenance and reactive maintenance
• Experience in working with city/state agencies regarding matters of facilities funding, compliance, and reporting.
• Experience in managing a team.
• Experience in working with vendors.
• Excellent written and oral communication skills, including interacting with senior organizational leadership, and external partners.
• Skilled in using general office software and systems (email, documents, spreadsheets). CAD experience is a plus, but not required.
• Regularly required to sit, stand, walk, bend and lift objects up to 50 lbs.
• May be required to work in confined spaces, on ladders, rooftops and in adverse weather conditions.
• Must have a valid Driver's License and clean driving record.
• Must be able to be on call 24/7 in case of emergencies.

As an employee of Children s Learning Centers of Fairfield County you will enjoy a creative work environment with competitive wages and a comprehensive benefit package including Medical, Dental, Life Insurance, 401(k), generous vacation (earned 15 days), sick time (earned 12 days), and personal time (3 days), major Federal Holidays including the week of Christmas, weather related closings, Employee Assistance Program,…