Billing Specialist

position summary northcoast asset management, a division of kovitz investment group, is looking for a billing specialist to join our team in stamford, ct office. The billing specialist is responsible for ncam operational billing and financial reporting functions. The role will report directly to the senior vice president of business and operations risk and work closely with the operations team. Primary responsibilities include running quarterly client billing, running the monthly close process and the management of all accounting activities.

The scope of financial reporting activities includes accounts receivable, accounts payable, corporate account reconciliations, employee expense reimbursements, etc. The role is also responsible for delivering timely reporting packages to the firm’s parent company, responding to all requests and inquiries, and supporting reporting requirements and deadlines while complying with gaap, sarbanes–oxley and other regulatory requirements.

• run ad hoc daily and quarterly client billing process (electronic and paper) for private clients and platforms, sending invoices.
• manage and report on collections, late payments and rebates.
• manage client checks: send to headquarters, confirm by email, and document amount.
• client billing and fee cross checks across different custodians.

• send vendor invoices to headquarters for payment.
• manage referral fees paid to custodians, and document amount.
• assist in the quarterly sales commission process.
• oversee quarterly month‑end close process and all related activities.
• approve employee expense reports (concur) and corporate card expenses (amex).

• manage reporting to firm leadership and parent company.
• manage internal control infrastructure to ensure compliance with sarbanes–oxley, including monitoring the operational effectiveness of existing internal controls as well as designing and implementing new internal controls when needed.
• manage relationships with parent company finance department, internal audit function, external auditors, insurance brokers, and handle all billing audit requests.
• ensure conformance with and adherence to all regulatory guidance and internal policies and procedures.

• bachelor’s degree in accounting or finance.
• 1+ years of relevant experience.
• mastery of microsoft excel.
• a positive attitude and high energy level.
• proactive communication and follow‑up.
• ability to solve problems is a must.
• experience, preferably in audit, corporate accounting or financial reporting.
• excellent verbal and written communication skills.
• impeccable attention to detail.
• experience in the financial services industry a plus.

the annualized base pay range for this role is expected to be between $60,000–$80,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.

focus is a leading financial services firm comprised of integrated wealth management, family office, and business management services. Blending deep expertise and expansive resources with a boutique, client‑first fiduciary philosophy, focus helps individuals, families, and institutions navigate complex financial situations with highly personalized solutions tailored to their unique needs. To learn more about focus, visit  or follow the company on linkedin.

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