Administrative Assistant

Temporary Administrative Assistant (6 month contract)

Pay: Up to $25/hour

• Provide high‑level administrative and operational support to three Marketing Vice Presidents
• Manage complex calendars, proactively flagging conflicts and coordinating schedules
• Coordinate meetings across Marketing, Media, CMI, Brand Teams, Icomm, and internal partners
• Handle all meeting logistics, including room setup, materials, and follow‑ups
• Arrange and manage domestic and international travel
• Serve as a primary point of contact for VPs and internal stakeholders
• Open, track, and manage purchase orders (POs) and support budget processing
• Submit, track, and manage contracts through the CLM system
• Process Free of Charge (FOC) orders for product samples across brands
• Manage document organization, system‑based processing, and operational follow‑ups independently
• Support fast‑paced, multi‑brand marketing and media teams with strong attention to detail and discretion

• Strong 5+ years of office management or administrative assistant experience
• Highly organized and proficient with Microsoft Outlook, Excel, PowerPoint etc.
• Ability to work independently
• Experience working for VP level or equivalent