Executive Assistant

Be a part of a revolutionary change! At Philip Morris International (PMI), we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future.

With huge change, comes huge opportunity. So, if you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions. Our success depends on people who are committed to our purpose and have an appetite for progress.

Our beautiful HQ in Stamford, CT is just steps away from the Stamford Metro-North Train Station and easily accessible from NYC.

As an Executive Assistant, you will be a strategic partner to the executive team, providing high-level administrative support and ensuring the seamless operation of executive functions. Your role will be pivotal in managing complex schedules, coordinating high-stakes communications, and handling a variety of tasks that contribute to the overall efficiency and success of the organization. You will also play a key role in managing relationships with internal and external stakeholders.

• Strategic Administrative Support:
  Provide comprehensive and strategic administrative support to the executive, including managing complex calendars, scheduling high-level meetings, and coordinating extensive travel arrangements.
• Advanced Communication Management:
  Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and appropriate responses. Act as a liaison between the executive and internal/external stakeholders.
• Executive Meeting Coordination:
  Organize and prepare for executive meetings, including drafting agendas, taking minutes, and following up on action items.
• High-Level Document Preparation:
  Prepare and edit high-level documents, reports, presentations, and other materials as needed. Ensure all materials are accurate and professionally presented.
• Comprehensive Logistics Oversight:
  Oversee logistics for events and meetings, including accommodations, transportation, document production, itineraries, and catering. Ensure all logistical aspects are flawlessly executed.
• Project Leadership:
  Lead the planning and execution of special projects and initiatives, ensuring deadlines are met and objectives are achieved. Provide project management support as needed.
• Confidentiality and Discretion:
  Maintain the highest level of confidentiality and discretion in handling sensitive information. Ensure all information is securely managed.

• Bachelor's degree required in Business Administration, Communications, or a related field.
• Minimum of 7 years of proven experience as an executive assistant or in a similar senior role. Experience supporting C-suite executives is highly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Familiarity with project management tools is a plus.
• Exceptional organizational skills and ability to manage multiple complex tasks and priorities efficiently.
• Excellent verbal and written communication skills, with the ability to communicate effectively at all levels of the organization.
• High level of accuracy and attention to detail.
• Strong problem-solving skills and the ability to think critically and strategically.
• Ability to adapt to changing priorities and work effectively under pressure.
• Strong interpersonal skills and the ability to work well with diverse teams and stakeholders.
• Ability to manage relationships and communications with multiple stakeholders effectively.
• Demonstrated ability to lead and direct the work of others, even without formal authority.

Annual Base Salary Range: $88,000-$110,000

• We offer a competitive base salary, annual bonus (applicable based on level of position), great medical, dental and vision coverage, 401k with a generous company match, incredible wellness benefits, commuter benefits, pet insurance, generous PTO, and much more!
• We have implemented Smart Work, a hybrid model of working that promotes flexibility in the workplace.
• Seize the freedom…