Administrative Assistant

MAJOR ACCOUNTABILITIES/CRITICAL RESPONSIBILITIES:

• Manages the day to day operations of the Office of Research (i.e. phones, service scheduling, appointments) and ensure that these services are provided in a friendly, prompt, courteous, and compassionate manner.
• Oversees the management and coordination of Office of Research related schedules, including scheduling of all external sponsor and CRO visits.
• Provides overall department support with administrative functions such as payroll processing, ordering of supplies and materials, scheduling of meetings, etc.
• Prepares payroll and PTO balance information and keeps track of PTO requests in Kronos.
• Manage meeting reservations and business travel arrangements for the Director of Research and other members of the team who travel for work-related meetings.
• Maintain confidentiality of all sensitive information.
• Manage ordering of office supplies.
• Independently research and follow through on a wide variety of information request.
• Actively anticipates implications of schedules, communicates and acts to facilitate orderly functioning of the office.
• Compose routine correspondence independently and regularly, to support communication from the office.
• Fully support and coordinate the Stamford Health Annual Research Day.
• Offer support to Regulatory teams to maintain compliance with Regulatory documents and eRegulatory system.
• Proficient in Clinical Trials Management System through running of reports for Compliance and committee reporting.
• Create Phillips Pathway builds for Oncology Research as part of Dana Farber collaboration and then maintain these pathways for clinical research participants.
• Perform special projects as directed by the Director and his/her designee, including but not limited to review, research and summarization of information.

• High School Diploma or GED required required
• Excellent organization, problem solving, negotiation, verbal, listening and written communication skills are required.
• Knowledge of medical terminology is highly preferred.
• Ability to work independently and balance multiple priorities is required.
• Proven success making decisions and exercising sound judgment.
• Individuals exhibit a high degree of responsibility in confidential matters.
  
  The individual understands HIPAA and confidentiality.
• Knowledge of office record keeping and workflow processing is required.
• Strong interpersonal skills are required.
  
  Broad based experience in dealing with personnel across multiple levels.

• Job Identification 5394
• Job Category 020 - Clerical
• Posting Date 01/28/2026, 07:43 PM
• Job Schedule Full time
• Locations 1 Hospital Plaza, Stamford, CT, 06904, US