Executive Assistant

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Salary $–$, Stamford, CT.

The Executive Assistant provides all aspects of direct support to assigned executive(s), managing calendar, travel, correspondence, and confidential materials with discretion, independent judgment, and diplomatic communication.

• Manages calendar for assigned executive(s) and proactively partners with the assigned executive(s) to keep him/her on schedule.
• Uses sound judgment to assess the nature of incoming phone calls, accurately records messages, addresses issues independently, and transfers calls as necessary. Follows up with callers regarding information requests.
• Manages the workflow of assigned executive(s), including meetings, correspondence, milestone events. Helps organize work projects and proactively prioritizes and partners with the assigned executive(s) to ensure all objectives are addressed and handled in a timely manner.
• Communicates in person and through correspondence with high-level contacts inside and outside the company, such as vendors, customers, and senior leaders.
• Works with other members of internal departments as requested.
• Coordinates calendars, travel logistics, and related arrangements for the executive(s)’ personal teams.
• Composes, types, and prepares correspondence, memos, presentations, and confidential materials of the highest quality.
• Schedules and coordinates meetings or other events as directed by assigned executive(s).
• Coordinates preparation of PowerPoint presentations for meetings or other events.
• Coordinates travel arrangements including flights, hotels, and car services, creates itineraries, and updates them as needed.
• Prepares expense reports for assigned executive(s) as requested.
• Files correspondence and other records; coordinates transmission of information with others; ensures adequate office supplies and submits order requests; runs errands as requested.
• Performs other tasks, projects, and responsibilities as assigned.

• Minimum of 2-3 years experience as an assistant to a high-level individual within a fast-paced organization.
• Outstanding organization, prioritization, analytical, and anticipatory skills.
• Solid project management and problem-solving skills.
• Responsive to email, text, and phone calls, often outside standard business hours.
• Flexible and responsive to evolving business environment.
• Excellent communication skills, verbal and written, at all levels.
• Works independently and thrives in a multi-task, fast-paced environment.
• Excellent organizational skills and attention to detail.
• Maintains confidential information.
• Proficient in Microsoft Excel, Word, PowerPoint, Outlook, and ability to learn other basic computer programs.

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities.

TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws.