AP Clerk- Family Office

Position Overview

The Accounts Payable Clerk is responsible for managing all aspects of accounts payable, ensuring accurate and timely processing of invoices, payments, and reconciliations. This role requires strong attention to detail, confidentiality, and the ability to work independently in a small, dynamic team environment.

• Process, code, and enter invoices into the accounting system accurately and on time.
• Review and verify expense reports, purchase orders, and supporting documentation.
• Prepare and issue payments via check, ACH, wire transfer, or other methods.
• Reconcile accounts payable ledger and resolve discrepancies promptly.
• Maintain vendor records and manage vendor inquiries professionally.
• Assist with month‑end and year‑end closing processes related to accounts payable.
• Ensure compliance with internal policies, accounting standards, and tax regulations.
• Support ad hoc financial reporting and projects as needed.

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
• 2+ years of accounts payable or general accounting experience, preferably in a small business, family office, or high‑net‑worth environment.
• Proficiency with accounting software (e.g., Quick Books, Net Suite, or similar).
• Strong Excel skills and attention to detail.
• Excellent organizational, communication, and time‑management skills.
• High level of integrity, discretion, and professionalism.

• Experience handling confidential financial information in a private or family office setting.
• Familiarity with multi‑entity or investment accounting is a plus.
• Ability to take initiative and work independently with minimal supervision.