Administrative Assistant Human Resources

Job Information

Job Title:

Administrative Assistant for HR Operations & Compliance Department:
Human Resources and Talent Development

Reports To:

Assistant Director of HR Operations
FLSA Status:
Non Exempt
Work Calendar:
All 12 Month Staff
Salary Scale: C13

The Administrative Assistant will perform general clerical duties to support the department operations. Successful candidates will demonstrate a strong attention to detail in record keeping and written communication and the ability to work well with other colleagues and the public.

• Complete onboarding paperwork with all new employees, to include fingerprinting and other required forms
• Prepare, type, print and distribute a variety of written materials through established communication systems (e.g.’ newsletters, emails, and websites).
• Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
• Providing copy‑editing and other quality check support to colleagues
• Maintain accurate, accessible archives of all communications
• Develop and maintain contact databases as required
• Welcome and screen visitors and callers
• Identify needs of visitors and callers, address questions directly when possible, and triage requests to appropriate colleague

• Education Attainment (Required): High School Diploma or its equivalent required; coursework or certifications related to clerical duties preferred.
• Education Attainment (Preferred): N/A
• Relevant Experience (Required): Two (2) years of professional experience required; prior experience in clerical roles preferred.
• Relevant Experience (Preferred): N/A
• Industry Licensure or Certifications (Required): N/A
• Industry Licensure or Certifications (Preferred): N/A

• Appropriate professional English grammar, usage, spelling, punctuation and publication.
• Use of Microsoft Office, especially Word, Excel, and PowerPoint.
• Use of Google Drive, including Docs, Sheets, Slides, and Forms.
• Deliver effective written and verbal communication.
• Manage time and tasks effectively.
• Consistently implement SCPS policies, regulations, and procedures relevant to office operations.
• Work cooperatively in a team environment to meet goals.
• Organize and perform work independently.
• Work on multiple projects while meeting all deadlines.
• Show sustained effort and enthusiasm in quality and quantity of work.

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site‑based procedures and protocols.

Rarely Occasionally Frequently
Lifting – 1–25 lbs X Lifting – 26–50 lbs X Lifting – 50+ lbs X
Carrying – 1–25 lbs X Carrying – 26–50 lbs X Carrying – 50+ lbs X
Pushing/Pulling – 1–25 lbs X Pushing/Pulling – 26–50 lbs X Pushing/Pulling – 50+ lbs X

Rarely Occasionally Frequently
Standing X Sitting X Walking X Reaching X Turning/Twisting X Balancing/Climbing X
Stooping/Kneeling X Crouching/Crawling X

Job Family:
Administrative Assistant
Calendar:
All 12 Month Staff
Pay Structure:
Clerical
Salary Scale: C13
Position:
Job Grade: C13
Job Code: 0132
Status:
Active

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.