Company Secretary Assistant Manager

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

This is a full-time position within a medium-sized team and will involve a large element of client contact, particularly at fund board level as well as with senior members of staff within our client base. The Corporate Secretarial Assistant Manager will be directly accountable to the Corporate Secretarial Director and their senior management team.

• Maintaining & updating relevant systems for client statutory matters
• Providing supervision and support to junior members of the corporate secretarial team
• Arranging and attending client board & shareholder meetings
• Provide support to committees and working parties such as the Board of directors etc.
• Preparation of board packs for distribution in advance of board meetings
• Liaison with directors, promoters, investment advisors and shareholders to arrange relevant meetings and resolutions
• Handling correspondence before and after meetings
• Obtaining and conveying legal/financial advice sought on behalf of the client
• Drafting minutes of client board and shareholder meetings
• Making statutory filings and notifications on behalf of client entities
• Generally maintaining the statutory records of client entities
• Ensuring that companies administered are operating within the scope of their memorandum and articles of incorporation, company law, applicable regulations and stock exchange obligations
• Maintaining meeting and corporate reporting schedules
• Assisting with ad-hoc projects, as required
• Proactively raising issues with senior management and encouraging a solution-driven environment
• Reinforcing senior management messages and changes in working practice positively throughout the team
• Promoting a risk management culture within the business by proactively highlighting areas where improvements can be made to reduce operational risk
• Any other duties in the scope of the role that the company requires

• Educated to ‘A’ level standard, or equivalent
• Ideally qualified or studying towards a professional qualification such as ICSA or ACCA or equivalent (consideration given on a case by case basis)
• Ideally 6 years’ relevant experience
• Excellent critical analysis and problem-solving skills
• Excellent communication skills, whilst being self-motivated and capable of prioritising and organising workloads as required
• Client Management:
  Ability to build and maintain strong client relationships in accordance with Apex Group standards
• Understanding of company law and fund regulations
• A good team player
• Strong Microsoft Word and Excel skills

• A genuinely unique opportunity to be part of an expanding large global business
• Competitive remuneration commensurate with skills and experience
• Training and development opportunities

Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.