Office Assistant - Fire Department

Department: Public Safety

Position

Reports to:

Assistant Public Safety Director/Fire Chief

Pay Grade: 7

Employment Type: Part‑time

Exempt/Nonexempt: Non‑exempt

Under the direction of the Assistant Public Safety Director/Fire Chief, this position provides general secretarial support for the Fire Department.

• Receptionist for the department with courteous customer service skills.
• Answer phones, greet public, and answer and/or direct questions to the proper person.
• Manage schedules, appointments, and meetings for the department.
• Prepare logistics for meetings, workshops, and other department events.
• May assist in event planning, preparing specialized reports, or department projects as assigned.
• Provide basic office support and perform general secretarial work such as filing and typing letters and memos as directed.
• May perform data entry, track information, create newsletters, pamphlets, and/or flyers, etc.
• Order supplies and schedule maintenance for office equipment.
• Maintain records and logs of activities for a variety of services and programs, which may include basic accounting skills. Must be able to process paperwork according to policies and procedures.

All other duties as assigned.

• Must have a High School Diploma or equivalent.
• Must have a minimum of one (1) year of office experience.
• Public Safety experience helpful.

Must be able to operate a computer and be able to type a minimum of 40 wpm. Must be detail‑oriented and able to maintain filing systems and other data storage/retrieval systems. Must have courteous telephone skills and must work well with the public. Must be able to quickly take accurate messages.

While performing the duties of this job, the employee is required to sit for extended periods of time. This job requires a significant amount of time at a computer screen and using a keyboard for data entry. May occasionally lift up to 25lbs.

Drug screen and background checks performed