Accounting Operations Assistant

FPW Media is a full-service creative team of 40+ professionals with one focus: making the impossible possible for our clients on a daily basis. We work across industries including agriculture and timber, consumer products, healthcare, and professional services. From national campaigns to community initiatives, we build strategies, design visuals, produce films, launch websites, and deliver marketing that drives measurable results.

What motivates us goes beyond deliverables. We’re driven by helping clients achieve growth, visibility, and impact. We thrive on creative problem-solving, the energy of collaboration, and the challenge of producing work that stands out in crowded markets. Our culture is fast-paced and ambitious, yet supportive and grounded in the belief that when our people grow, our company grows too.

The Accounting Operations Assistant plays a critical role in supporting FPW’s day‑to‑day financial operations. This position ensures the accuracy, organization, and timely execution of accounting processes across billing, payables, receivables, reporting, and reconciliations.

This role is ideal for a detail‑oriented accounting professional who thrives in a collaborative, fast‑paced creative environment.

• Service Billing Support: Coordinate and prepare monthly billing documentation for hourly creative and professional services. Review time entries, validate billing accuracy, and ensure invoices are processed in alignment with internal timelines and client agreements.
• Work‑in‑Progress (WIP) Monitoring: Review WIP reports regularly to identify discrepancies, ensure revenue is captured accurately, and support adjustments prior to invoice release.
• Account Reconciliations: Perform monthly bank and credit card reconciliations, investigate variances, and maintain clean, audit‑ready financial records.
• Accounts Payable Processing: Accurately enter, code, and process vendor invoices and expense transactions. Ensure proper approvals are obtained and documentation is maintained according to company policy.
• Accounts Receivable Tracking: Record client payments, apply deposits to appropriate accounts, and monitor aging reports to support proactive follow‑up on outstanding balances.
• Financial Reporting Assistance: Compile internal financial summaries and generate reports related to commissions, referrals, and partnerships to ensure accurate payroll and payout processing.
• Month‑End & Year‑End Close Support: Assist with close processes by preparing reconciliations, organizing documentation, and ensuring deadlines are met.
• Compliance & Process Improvement: Maintain organized accounting records and contribute to improving workflows, documentation standards, and financial controls.

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 2 years of professional experience in bookkeeping or accounting.
• At least 2 years of customer service experience, demonstrating a commitment to responsive and accurate communication.
• Knowledge of accounting regulations, including GAAP, and familiarity with related processes.
• Strong verbal and written communication skills.
• Organizational skills with the ability to manage multiple tasks and prioritize deadlines.
• Experience with Mac platform and G‑Suite software.
• Ability to handle confidential information with discretion.
• Driver's license required.

• Experience in marketing or creative services industries.
• Accounting Acumen: Demonstrate a strong understanding of accounting principles, including GAAP, accounts payable and receivable, collections, invoicing, and expense tracking. Apply this expertise to ensure accuracy and efficiency in all accounting tasks.
• Time Management
  
  Skills:
  
  Manage workload effectively to support team members' client work and ensure the timely completion of financial tasks.
• Problem Solving
  
  Skills:
  
  Proactively identify solutions to streamline accounting processes and resolve issues that may delay financial reporting.
• Critical Thinking
  
  Skills:
  
  Apply analytical and organizational skills to maintain accurate financial records, benefiting both the team and leadership.
• Decision‑Making
  
  Skills:
  
  …