Event & Programming Coordinator

Four One Seven  is looking for an Event & Programming Coordinator who is responsible for the planning, coordination, and execution of 417 & Biz 417’s dynamic events and member programs. This role ensures seamless program delivery, including speaker and sponsor management, event logistics, and audience or participant experience.

• Support the Marketing Director and/or Event Lead as project coordinator for 417 and Biz 417 signature events. Own planning timelines and support logistics, execution, speaker communication, and marketing as needed or assigned.
• Signature events include but are not limited to:
  Ladies Who Launch, Think Summit, Best Places to Work, Hot Flash Happy Hour and Biz 100 Celebration.
• Serve as project manager for all other 417 and Biz 417 events and programs. With feedback from and under the direction of the Marketing Director and/or Leadership, take full ownership of planning, logistics, communications, and execution from concept to completion. Coordinate all speaker, sponsor, and member communications—including outreach, scheduling, onboarding, and on‑site support throughout the event lifecycle.
• Manage audience registration and ticketing via Ticket Spice, ensuring accurate setup, smooth customer experience, and real‑time monitoring of sales performance and event capacity.
• Track and maintain timelines, tasks and deliverables using project management tools like ; monitor deadlines and proactively address any bottlenecks.
• Create and maintain internal documents for run‑of‑show, attendee rosters, setup instructions and speaker briefs.
• Ensure all events and programs align with 417’s brand standards, deliver exceptional client and audience experience, and contribute to revenue objectives.
• Track performance metrics including ticket sales, RSVP engagement and speaker or audience feedback to inform continuous improvement.
• Coordinate contest, sweepstakes and promotions logistics and client success, ensuring clear timelines and fulfillment processes.
• Additional duties as required.

• Relationship driven with strong communication skills, especially in managing logistics and expectations with external partners.
• Experienced in coordinating event logistics and program details while maintaining alignment with broader marketing goals.
• Revenue and results driven to understand the importance of tracking all efforts to results, metrics and ultimately, revenue.
• Organized project manager with exceptional time management and planning abilities; detail oriented, and skilled at prioritizing multiple tasks and meeting deadlines.
• Experience with event registration and ticketing platforms—experience in Ticket Spice a plus.
• Proficient in sales reporting and analytics, CRM systems and standard computer programs—experience in  a plus.
• Intrinsically motivated to work independently yet still be a team player.
• Comfort with following direction and receiving feedback as required.
• Critical thinking, negotiation, decision making and problem solving skills.
• Ability to thrive in event environments that require on‑the‑fly problem solving and a calm demeanor under pressure.

Entry level

Full‑time

Marketing, Public Relations, and Writing/Editing

Book and Periodical Publishing