Firm Support Specialist - Executive Business Support

Description & Requirements

Forvis Mazars is looking for an organized and self‑motivated paraprofessional to be responsible for providing executive business support to our healthcare consulting professionals. In this role, you will work closely with our healthcare consulting leadership team by leading a variety of accounting and administrative responsibilities. You will play a vital role in managing unmatched client experiences for our Southern Missouri Forvis Mazars healthcare consulting clients via the following responsibilities.

The Executive Business Support role is responsible for demonstrating excellent organizational skills, effectively prioritizing tasks and gaining efficiencies, working independently in a fast‑paced environment. This is a highly detailed position that requires strong adherence to quality control standards.

The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.

• Manage executive calendars and related scheduling
• Coordinate professional travel for executives
• Draft invoices to clients based upon instructions from executives
• Developing, formatting, and editing letters, reports, and other documents in Microsoft applications
• Communicate with clients to schedule meetings and follow up on information requests and unpaid invoices
• Using extensive knowledge of internal business practices and priorities to proactively respond to daily issues and requests as authorized, keeping them apprised of critical issues
• Utilizing tracking systems to ensure all time and materials are recorded, project work and type are tracked, and project instructions and client interactions are fully documented
• Scheduling meetings/trainings for the healthcare consulting teams
• Fulfilling print and copy requests
• Providing administrative assistance to partners for special projects
• Cross‑train on other administrative functions

• High school diploma or equivalent
• Proficient in Microsoft Office Suite

• Associate’s degree
• 1+ year of related administrative experience