Executive Assistant to Human Resources Director

Executive Assistant to the Human Resources Director

The City of Springfield is looking for a confident executive administrative professional to serve as the Executive Assistant to the Human Resources Director. This role will perform advanced level, complex, and confidential administrative support while providing direct and high‑level support to the Director of Human Resources.

Key responsibilities include fully managing the Director’s calendar, coordinating Personnel Board activities, communicating and coordinating with various City departments—including the offices of the City Manager and City Attorney—preparing and executing highly confidential documents, and coordinating with the City Clerk on department records retention and document preparation.

• Provide a high level of executive administrative support to the Director of Human Resources.
• Support a strategic leader with a demanding schedule and evolving priorities.
• Handle sensitive, confidential, and complex administrative items on behalf of the Director.
• Coordinate department financial processing and budget monitoring.
• Prepare a variety of correspondence and reports.
• Coordinate activities for the Personnel Board.
• Serve as a personal contact with representatives of other departments, agencies, and outside consultants.
• Strategize and problem‑solve collaboratively.

• Experience coordinating responsible and complex administrative support functions.
• Strong verbal and written communication skills.
• Excellent planning and organization demonstrated abilities.
• Confidence using professional interpersonal skills.
• Ability to maintain a high level of confidentiality and utilize good discernment and decision‑making.

• Teamwork:
  Our HR team is collaborative, supportive, and diverse.
• Impact:
  This role makes a difference every day through supporting the Director and other HR team members.
• Benefits:
  Pension and health insurance provided at no cost to the employee, plus generous leave time, a wellness program, and more.
• Professional development:
  We want our employees to grow through training, conferences, tuition reimbursement, and more.

The Human Resources Department is committed to hiring, compensating, and developing the city’s workforce to ensure its ability to serve the citizens by strategically partnering with other city departments. We are dedicated to the fair and equitable treatment of all individuals—whether citizen, applicant, or employee—by providing support, advice, or guidance in an ethical, courteous, and timely manner.

At least three years of responsible administrative office work experience is required.

• Previous experience supporting an executive‑level position.
• Financial/budget tracking preferred.
• Obtain Notary certification within the first year (plus).
• Valid driver’s license and own vehicle for on‑the‑job transportation purposes.
• Certified Administrative Professional (CAP) is desirable.

The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment.

Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre‑employment process should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment. Requests should be made by contacting City of Springfield Human Resources by phone, 417‑864‑1607, or in person at the Municipal Busch Building, 840 Boonville Ave.,

Springfield, MO 65802.

Proof of United States citizenship / authorization to work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. The City of Springfield is committed to a drug‑free workplace. Pre‑employment drug testing is required.

All interested candidates MUST complete the City of Springfield online application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.

Find out more about City of Springfield employee benefits through the following link: https://(Use the "Apply for this Job" box below)./Benefits