Executive Coordinator

Primary

Location:

Fight CRC Office, Springfield, Missouri (
not remote
)

Hours of Operation:Monday–Friday, with flexibility; availabilityrequiredduring standard business hours and in advance of major meetings and events

Please go to  to apply.

The Executive Coordinator at Fight Colorectal Cancer (Fight CRC) provides essential administrative, logistical, and hands-on support to the Executive Director and executive leadership team. This role plays a keypartinmaintainingsmooth day-to-day office operations while ensuring high-quality preparation for executive meetings, board activities, and organizational events.

This position is based in the Springfield, Missouri office and requires consistent, in-person support, including printing and assembling materials, organizing physical and digital files, preparing meeting packets, and supporting on-site office needs. The ideal candidate is highly organized, dependable, detail-oriented, and comfortable balancing executive support with practical office administration tasks in a fast-paced nonprofit environment.

Success in this role will be defined by reliability, attention to detail, strong follow-through, and the ability to proactively support executive and office operations.

• Bachelor’s degree (or progress toward a degree) in business, administration, nonprofit management, communications, or a related field preferred; equivalent experience considered.
• 2–3 years of experience in administrative, office management, or executive support roles preferred, including hands-on, in-office administrative support.
• Experience supporting
  
  C-suite executives and/or a board of directors preferred.

• Highly Organized and Detail-Oriented:Strong administrative and office management skills with consistent follow-through.
• Strong Communicator:Clear, professional written and verbal communication skills.
• In-Person Office Support:Comfortable with printing, copying, assembling meeting materials, mail handling, and other on-site office tasks.
• Executive Support Capability:Proactive and able toanticipateand support senior leadership needs.
• Technology Proficiency:Skilled in Microsoft Office Suite and Microsoft Teams; familiarity with tools like Microsoft Planner is a plus.
• Design & Presentation Tools:Proficient in Canva, PowerPoint, or similar platforms.
• Professionalism & Reliability:Demonstrates discretion, sound judgment, dependability, and a service-oriented approach.
• Governance Knowledge (Preferred):Familiarity with board support and executive-level workflows.

• Provide hands-on administrative support to the Executive Director and executive leadership team, working closely with a virtual team.
• Prepare, print, assemble, and organize agendas, meeting materials, folders, and packets for executive, board, staff, and leadership meetings.
• Coordinate meeting logistics, including scheduling, calendars, space setup, and preparation for in-person and virtual meetings.
• Takeaccuratemeeting notes and distribute timely, professional post-meeting summaries and action items.

• Serve as the on-site administrative presence at the Springfield office.
• Manage day-to-day office administration, including printing, copying, filing, document organization (physical and digital), mail handling, office supply inventory, and general office organization.
• Prepare the office, team, and meeting spaces for executive meetings, professional developmenttrainings, and special events.

• Supportlogisticsand preparation for board meetings, strategy sessions, planning retreats, leadership events, and staff meetings.
• Maintain executive- and board-level documentation and records.
• Coordinate with staff across departments to ensuretimelypreparation and follow-through.
• Identify operational gaps andassistwith streamlining administrative and organizational processes.

• Performadditionaltasks as assigned by the Executive Director to support executive leadership and office operations.

This job description is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Responsibilities may be adjusted to meet organizational needs and strategic priorities. Employment with Fight CRC is on an “at-will” basis.