Facilities Manager

Description

The Facilities and Fleet Manager keeps our buildings and vehicles running smoothly, safely, and by the book. This role blends hands-on problem-solving with smart coordination—handling day-to-day maintenance while partnering with vendors and contractors for larger projects. The ideal candidate is a proactive self-starter who enjoys variety, can juggle planning and budgeting, and knows how to keep operations moving efficiently behind the scenes.

• Oversee all building systems including HVAC, electrical, plumbing, security, and fire safety systems.
• Lead facility improvement projects, including renovations, upgrades, and expansions.
• Develop and manage preventive maintenance schedules for facility infrastructure and equipment.
• Perform routine building maintenance tasks (e.g., lighting, plumbing, HVAC filter changes, general repairs).
• Conduct regular facility inspections and proactively identify areas needing attention.
• Manage and prioritize facility-related work orders and service requests.
• Coordinate outsourced service providers for specialized maintenance, repairs, and capital projects.
• Ensure facilities meet safety, regulatory, and environmental compliance standards (e.g., OSHA, fire codes).

• Oversee acquisition, registration, maintenance, and disposal of company vehicles and mobile equipment (e.g., forklifts, trucks).
• Implement preventive maintenance programs and monitor repairs to ensure minimal downtime.
• Manage maintenance schedules and inspection records for company vehicles and mobile equipment (e.g., forklifts, utility vehicles).
• Perform minor repairs or maintenance (e.g., oil checks, tire inflation); coordinate professional servicing when required.
• Oversee fleet registrations and inspections.
• Maintain up-to-date documentation on each asset’s history and condition.

• Source, evaluate, and manage contractors and vendors for facility and fleet-related work.
• Review and negotiate service agreements and contracts.
• Oversee vendor performance to ensure work is completed on time, within budget, and to quality standards.
• Assist with budgeting, forecasting, and capital planning for facility and fleet needs.

• Associate’s or Bachelor’s degree in Facilities Management, Industrial Maintenance, or related field preferred.
• 5+ years of experience in facility operations, fleet oversight, or industrial maintenance, preferably in a manufacturing or commercial setting.
• Proven ability to balance hands-on work with coordination and oversight of third-party contractors.

• General mechanical aptitude with ability to safely use basic tools and equipment.
• Strong organizational and time management skills.
• Knowledge of OSHA and local building codes; familiarity with DOT or fleet compliance a plus.
• Proficiency with maintenance tracking systems (e.g., CMMS) and Microsoft Office.
• Excellent communication and vendor management skills.

Vibram is a growth company seeking motivated individuals to grow with it. We offer a supportive work environment, professional development, and a collaborative culture.

Vibram is committed to diversity and inclusion in our workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.