Operations Associate High School

Overview

As the Operations at Veritas Prep High School, you will be an integral part of the School Operations Team, playing a central role in ensuring the school implements effective and orderly school and transportation systems and procedures. You will assist with planning and executing family and staff events, student assessments and testing, technology implementation, and facility setup and maintenance. This is a temporary role that runs from February to August 2026 with potential for a longer-term assignment.

• Administrative Support
• Answer phones, take messages, and respond to inquiries
• Serve as a liaison between the school and families by assisting with enrollment, responding to inquiries, and providing general support to students and their families
• Support and backup front office staff and the Early College program
• Order school supplies and organize purchase orders and invoices
• Track and manage school supplies, equipment, and resources, ensuring adequate stock and efficient use
• Assist in organizing school events, including meetings, field trips, student-led conferences, extracurricular activities, and special programs
• Student Records Management: assist the principal clerk with maintaining accurate student records, attendance logs, and other essential databases, ensuring confidentiality and compliance with school policies
• Ensure all student information is maintained with the utmost confidentiality and in compliance with the Family Educational Rights and Privacy Act (FERPA)
• Data entry and reporting
• Use Power School to manage daily attendance (tardies and dismissals), ensure accurate marking, and communicate with families if a child is absent
• Collect attendance and other data to create and share weekly reports
• Maintain up-to-date student and family records in Power School
• Communication and Coordination: communicate effectively with parents, staff, and external agencies
• Transportation and Food Services: coordinate and manage transportation needs, systems, procedures, and compliance in collaboration with the Operations Manager, the Athletic Director, and outside vendors
• Plan and facilitate student routes; process transportation paperwork; coordinate inspections of school vehicles; coordinate training for all staff drivers; ensure drivers have appropriate licenses and training; arrange transportation for events and field trips; assist with driving school vehicles when necessary
• Support the special education team with transportation requests outlined in a student’s IEP
• Coordinate with Sodexo to provide food service and support the food service program
• Events: assist the Operations Manager in planning and executing family and staff events (report card conferences, heritage month celebrations, community meetings, clubs showcases, open houses, family nights, etc.); assist in planning field trips
• Facilities: maintain signage and bulletin boards in hallways; oversee maintenance and upkeep of school facilities, including managing school supplies and ensuring cleanliness and safety of buildings
• School wide Systems and Procedures: support school systems and procedures (arrival, lunch, dismissal, etc.); assist in monitoring and implementing safety protocols, including emergency drills, health and safety regulations, and reporting incidents or concerns
• Support staff and student technology
• Other: perform other required duties as assigned

• You must be 21 years or older with a valid license for 3 years and a clean driving record
• Have or be willing to obtain RMV 7D training
• Strong communication skills, both verbal and written
• Strong computer skills, including Microsoft Office, Word, Excel, Google Suite
• Ability to work independently on a variety of tasks
• Strong interpersonal and communication skills with vendors, students, parents/families, colleagues, and community members
• Previous experience in operations (experience in school operations preferred)
• Strong attention to detail and follow-through
• Strong time management skills and the ability to manage multiple tasks simultaneously and meet tight deadlines
• Experience with project planning and management
• Experience with coordinating transportation
• An unwavering belief…